HR Cloud is a leading developer of HR software & HRMS solutions for small- and medium-sized businesses that have high turnover. Founded in 2012, the HR Cloud HRIS empowers teams to easily onboard new hires, manage employee data, create a company social network, and support employee development.
Greenhouse Recruiting's integration with HR Cloud allows you to automatically move newly hired candidates from Greenhouse Recruiting to the HR Cloud system. In this article, we will cover:
Configure User Setup Permissions in Greenhouse Recruiting
In order to enable the Greenhouse Recruiting / HR Cloud integration, you will need the developer permission Can manage and configure web hooks.
Contact a Greenhouse Recruiting user in your organization with Site Admin level permissions with the additional user-specific permission Can edit another user's advanced permissions to apply the webhook management permission to your account. Have the user with Site Admin level permissions edit your user account's permissions by navigating to the Configure icon > Users > Your Name.
The user with Site Admin level permissions should navigate to the User-Specific Permissions panel on your user page and expand the Developer Permissions dropdown menu.
Select Can manage and configure web hooks so a check is in the checkbox. When finished, click Save.
Repeat as necessary for any other user that should have access to set up the integration.
Enable Integration in HR Cloud
Navigate to https://corehr.hrcloud.com and log in as an HR administrator role. Click Settings in the left-hand panel.
From the Settings page, navigate to the Integrations panel and click Greenhouse.io.
To enable the integration, click the toggle next to Greenhouse.io Integration so a checkmark appears.
Copy and save the information in the Endpoint URL and Secret key fields. You will need to enter this information in Greenhouse Recruiting in the next step.
Next, click Configure Greenhouse.io Web Hooks.
You will be redirected to the Greenhouse platform to configure a web hook for the integration.
Configure Web Hook in Greenhouse Recruiting
In Greenhouse Recruiting, click the Configure icon in the upper right-hand corner. Navigate to Dev Center on the left-hand panel. From the Dev Center page, click Web Hooks.
Click Web Hooks from the subsequent page.
You will be directed to a page where you can create a new web hook. From this Create A New Web Hook page, provide the following details to create your web hook:
- Name: HR Cloud: Candidate has been hired
- When: Candidate has been hired
- Endpoint URL: Enter the Endpoint URL copied from HR Cloud
- Secret key: Enter the Secret key copied from HR Cloud
If you want a user at your organization to be notified if the web hook encounters an error, enter the user's email address in the Error recipient email field.
When finished, click Create Web hook at the bottom of the page.
That is it! Your Greenhouse Recruiting account and HR Cloud account can now talk to each other. From now on all newly hired candidates in Greenhouse Recruiting will be automatically created in HR Cloud system.
Transfer Additional Information from Greenhouse Recruiting to HR Cloud
The following fields are mapped automatically between Greenhouse Recruiting and HR Cloud:
After using the integration, you may decide you want to share more information between Greenhouse Recruiting and HR Cloud. If you would like additional information transferred when new hires are added to HR Cloud, please reach out to the HR Cloud Customer Success team at email@example.com.