Greenhouse Recruiting allows your organization to automatically assign users job-based permissions on future jobs. In some cases, your team might wish to assign job-based permissions to a group of users on all future jobs except those in a specified Office and/or Department.
Example: Your organization might choose to grant members of your Recruiting team permissions on most new jobs automatically, but want to limit which users have permissions on People team jobs, as new hires on the People team will be your Recruiters' direct peers.
Using the Exclude permissions function option when creating permission rules, you can easily remove users from those future jobs.
Click here for more information on creating permission rules.
Create a rule to exclude job permissions
Navigate to Configure > Users and filter the list as needed.
When you're ready, click Bulk Actions.
Select each user you want to include in the bulk action.
Note: You can quickly locate users by selecting Quick Select and locating the users by name or email address. You can also paste a list of users in this field if each email address or name is separated by a comma.
When all the users are selected, click Edit Selected.
Select Add and remove permissions by rules from the pop-up window.
Use the Rules panel to select Future Jobs or Currently Open and Future Jobs. Then, select the Office and Department combination you want to exclude the user from.
Select Exclude permissions in the final dropdown menu.
Notes:
- Selecting Current and future jobs is only available if the users have already been given job-based permissions.
- It is not possible to exclude permissions on all future jobs. The Exclude permissions option only appears when assigning future job permissions in a specified Office and/or Department.
If you want to exclude multiple department and office combinations in the same bulk action, click Add rule.
Click Save when done. The bulk permissions rule runs in the background and notifies you at the bottom of the page when it is finished.
If you need to update a specific user's permission - including assigning them permissions to a specific job or removing an assignment for "all future jobs" navigate to their user profile and update their job-based permissions. Read more here.