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Restrict Job Creation to Template Jobs for All Job Admins

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A template job is a template that includes the key components for most of the jobs your organization will open. Users with the appropriate permissions to create a new job can use this template as a starting point when creating a new job. Alternatively, if your organization wants to exert more control over the jobs your users can create, you can restrict new job creation to only those based on template jobs.

In this article, we will cover how to restrict users with Job Admin level permissions so that they can only create new jobs that are based on template jobs. 

Note: In order to create new jobs based only on templates, users with Job Admin level permissions will still need the user-specific permission Can create new jobs and request job approvals

Click the Configure icon configure.png in the upper right-hand corner and select Permission Policies on the left-hand panel. 

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Navigate to the All Job Admins section on the subsequent page and uncheck the box inline with Allow Job Admins to create or copy non-template jobs during job creation.

Note: By default, Job Admin permission levels (who can create new jobs) can create non-template based jobs (i.e. this ability will be checked).

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Users with Job Admin level permissions (who can create new jobs) can now only create new jobs that are based on template jobs where you have given them at least Job Admin level permissions. 

Once the restriction is enacted, users with Job Admin level permissions who have the ability to create new jobs will be directed automatically to the Copy an Existing Job page when they try to create a new job. The Copy an Existing Job page will be filtered so that only jobs marked as a template are visible.

Note: It is important to remember that you will still need to assign Job Admin level access to users for template jobs. By doing this, Greenhouse Recruiting can accurately show the templates a user can access during the job creation process.

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