Greenhouse Recruiting with Workday® position management

A Workday® position staffing model can be integrated with Greenhouse Recruiting using HRIS Link. This guide can help you decide which configuration works best for your organization.

Overview

What's a Greenhouse Recruiting job?

When integrating Greenhouse Recruiting with Workday® position management, it's important to clarify exactly what a job is! On Greenhouse Recruiting, a job encompasses more than just the job details that sync from Workday®. Each job can have multiple openings and represents an entire candidate pipeline with an interview plan, scorecards, hiring team, approvals, and more.

When someone is ready to hire a candidate for a job, the candidate will be hired onto a job opening. In this way, a Greenhouse Recruiting job may have one or more open openings. Check out Job > Job Setup > Job Info > and scroll to Openings to view the openings on a job.

With this differentiation in mind, you can determine how to configure the integration for your organization. You can choose to import positions or to import requisitions and positions.

Can I import positions or job requisitions into Greenhouse Recruiting?

Your team can choose to import positions only, or import job requisitions and positions from Workday®. In either case, they'll be imported as jobs in Greenhouse Recruiting, each with its job details. All data will be represented at the job-info level, whether the data comes from the position or requisition. The decision to import positions or job requisitions will primarily impact the way job openings will be represented in Greenhouse Recruiting.

Import job requisitions

We recommend importing job requisitions to Greenhouse Recruiting. If you have job requisitions enabled in Workday®, this allows you to represent a many-to-one relationship on your Greenhouse Recruiting jobs. If you frequently have multiple positions associated with one job requisition, you can import your job requisitions and positions as one Greenhouse Recruiting job with multiple openings. This allows your team to see how many positions are associated with a job requisition in your HRIS through the import.

With this configuration, HRIS field values are typically mapped as follows:

Import positions only

If you don't have job requisitions enabled and only import positions from Workday® to Greenhouse Recruiting, every new position will sync to Greenhouse Recruiting as a new job with a single opening. With this setup, it isn't possible to map multiple positions to a single Greenhouse Recruiting job because Workday® won't provide sufficient information to determine which positions should be tied together as multiple openings on one job.