Permissions: Job Admin and above

Product tier: Available to all subscription tiers

Configuring a stage transition notification allows your organization to automate internal communication to select team members when a candidate transitions into a specific stage.

Note: An email notification is sent when a candidate advances to or returns from a stage.

Edit stage transition notifications by user

To edit stage transition notifications by user, click the Configure icon Configure icon on your navigation bar, then click Notifications on the left.

Screenshot of Configure > Notifications

Next to Set notification by, select User.

Find the user whose stage transition notifications you want to change. Click Edit next to their job notifications.

Screenshot of Configure > Notifications > By user

Select a job from the dropdown.

Screenshot of select a job

In the Stage Transitions column, click the checkbox next to the stage to enable or deactivate the notification. Then click Save.

Screenshot of stage transition notifications

Create stage transition notifications by job

To create stage transition notifications by job, click Jobs on your navigation bar, then click on a job.

Screenshot of Jobs > single job highlighted

Click Job Setup. Then click Notifications.

Screenshot of job setup > notifications

From the Notifications page, scroll to the Other Notifications section. Next to Stage Transitions, click Add Notification.

Screenshot of add stage transition notification by job

Note: The text of the stage transition email notification cannot be edited.

In the Add Notification window, select a stage from the Stage dropdown. Add users from the Users dropdown. You can select a user by name, or you can select the hiring managers listed on the job's hiring team, the candidate's recruiter and /or the candidate's coordinator.

Note: Only users who have appropriate permissions on the job will populate in the dropdown.

When finished, click Save.

Screenshot of save stage transition notification

Edit stage transition notifications by job

To edit the users who are notified when a candidate is transitioned into a given stage, click the Edit icon Edit icon.

Screenshot of edit stage transition notification

In the Edit Notification window, add users from the Users dropdown or remove users by clicking the Remove icon Delete icon next to their name.

Click Save when finished.

Screenshot of save stage transition notification

Delete stage transition notifications by job

To delete a stage transition notification, click the Delete icon Delete.png .Screenshot of delete stage transition notification

Then click Delete to confirm.