Close openings on a job with a two-stage approval process

Permissions: Site Admin who can see private notes, salary info, manage offers, request approval, and approve jobs / offers, and Job Admin who can edit job info and view and edit private job fields and approve / request approval on jobs

Product tier: Available for Advanced and Expert subscription tiers

If your team decides to close an opening (for example, because a hire was made, or because of a hiring freeze), you can edit the opening status on the job's Job Info tab.

In Greenhouse Recruiting, the process to close openings on an existing job depends on that job's approval process. In this article, we will cover how to close openings on a job with a configured two-stage job approval process.

Close openings on a job with a two-stage approval process

To close openings on a job with a two-stage approval process, click Jobs on your navigation bar and select the job from the list.

Screenshot of Jobs > Single job highlighted

Click Approvals and select Edit Job & Openings.

Screenshot of Jobs > Approvals > Edit Job & Openings

Find the Openings section and select a specific opening on the left.

Screenshot of openings

The details for the selected opening will populate on the right. Change the status of the opening by selecting Closed from the Status dropdown.

Screenshot of edit opening status

Once the Status for the opening is Closed, you can click the Close Date dropdown and use the calendar to select a new close date for the opening.

Screenshot of edit close date

Note: If you manually change an opening's open or close dates, you should ensure that the job open and close dates (under Job Setup > Job Info) are also changed to match. This will ensure your reports don't show disparate data.

Additionally, click the Select Reason dropdown and select a close reason for the opening from the list.

Click Save when finished.

Screenshot of edit close reason