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Privacy Settings for Form Questions

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When adding questions on a Form, users are able to mark a question as Private so that a candidate's response is only viewable by Greenhouse users with the appropriate privacy permissions. This is useful for responses that your organization deems sensitive and would not want every user assigned to a role on a job's Hiring Team to access. In this article, we will cover visibility into candidate responses to private Form questions in regards to a Greenhouse user's privacy permissions.

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Note: Questions that are linked to custom field on a candidate profile's will automatically inherit that custom field's privacy settings.

 

View Candidate Response to Private Form Question Without Privacy Permissions 

Users with Job Admin or Site Admin permission levels who do not have the user-specific permission Can see private notes, salary info, manage offers, and approve job/offers can only view candidate responses to all non-private Form questions.

If a question is marked as Private, users without the privacy permission will see that the candidate responded to the question but will not see the candidate's exact response. 

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View Candidate Response to Private Form Question With Privacy Permissions

Users with Job Admin or Site Admin permission levels who have the user-specific permission Can see private notes, salary info, manage offers, and approve job/offers can view candidate responses to all Form questions. 

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