Token glossary – Greenhouse Support

Tokens in Greenhouse Recruiting can be used to automatically populate relevant values on email templates or offer templates. Use this token glossary to learn more about the default tokens available on Greenhouse Recruiting.

Note: This glossary only contains tokens that are available to all users by default.

It does not include custom tokens or the specialized offer tokens for Docusign and E-Signature with Adobe Acrobat Sign integrations.

Description	Date when candidate applied to this role
Pulled from	Candidate Profile > Application
Social templates	No
Offer templates	Yes
Email templates	Candidate Interview Confirmation, Candidate Availability Request Message, EEOC Data Request, GDPR Notification, Job Post Request, Special Stage: Take Home Test

Description	The ID associated with the candidate's application
Pulled from	Candidate Profile > Application (note the application_ID in the resulting browser URL)
Social templates	No
Offer templates	Yes
Email templates	Candidate Availability Request, Candidate Availability Confirmation, Candidate Email, Candidate Self-Schedule Request, Calendly Request, Job Post Request, Job Form, Take Home Test

Description	Link for candidates to submit availability for an interview
Pulled from	Generated by Greenhouse
Social templates	No
Offer templates	No
Email templates	Candidate Availability Request

Description	Link to add candidate job alerts to API-powered job boards
Pulled from	Configure > Job boards and posts > Board name
Social templates	No
Offer templates	No
Email templates	Candidate Availability Request

Description	Candidate email address
Pulled from	Candidate Profile > Details > Info
Social templates	No
Offer templates	Yes
Email templates	Candidate Interview Confirmation, Candidate Availability Request Message, EEOC Data Request, GDPR Notification, Interviewer Invite, Job Post Request, Event Prospect Auto Reply, Special Stage: Take Home Test

Description	Candidate first name only
Pulled from	Candidate Profile > Details > Info
Social templates	No
Offer templates	Yes
Email templates	Candidate Interview Confirmation, Candidate Availability Request Message, Candidate Referral Receipt, Candidate Rejection, EEOC Data Request, GDPR Notification, Interviewer Invite, Job Post Request, Prospect Referral Receipt, Scorecard Reminder, Candidate Auto Reply, Event Prospect Auto Reply, Special Stage: Take Home Test

Description	The ID associated with the candidate's profile
Pulled from	Candidate Profile
Social templates	No
Offer templates	Yes
Email templates	Candidate Availability Request, Candidate Availability Confirmation, Candidate Email, Candidate Self-Schedule Request, Calendly Request, Job Post Request, Job Form, GDPR Notification, Take Home Test

Description	Link to candidates profile in Greenhouse Recruiting
Pulled from	Generated by Greenhouse
Social templates	No
Offer templates	No
Email templates	Scorecard Reminder, Interviewer Invite, Team Email, Candidate Referral Receipt, Prospect Referral Receipt

Description	Candidate mailing address
Pulled from	Candidate Profile > Details > Info
Social templates	No
Offer templates	Yes
Email templates	—

Description	Candidate first and last name
Pulled from	Candidate Profile > Details > Info
Social templates	No
Offer templates	Yes
Email templates	Candidate Interview Confirmation, Candidate Interview Reminder, Candidate Availability Request Message, Candidate Referral Receipt, Candidate Rejection, EEOC Data Request, GDPR Notification, Interviewer Invite, Job Post Request, Prospect Referral Receipt, Scorecard Reminder, Event Prospect Auto Reply, Special Stage: Take Home Test

Description	Candidate phone number
Pulled from	Candidate Profile > Details > Info
Social templates	No
Offer templates	Yes
Email templates	Candidate Interview Confirmation, Candidate Availability Request Message, EEOC Data Request, GDPR Notification, Interviewer Invite, Job Post Request, Special Stage: Take Home Test

Description	The data retention period for candidate or prospect
Pulled from	Configure > GDPR > Data Retention Rules
Social templates	No
Offer templates	No
Email templates	Consent Extension Email

Description	Company name
Pulled from	Configure > Job Board > Company Name
Social templates	No
Offer templates	Yes
Email templates	Candidate Interview Confirmation, Candidate Interview Reminder, Candidate Availability Request Message, Candidate Rejection, EEOC Data Request, GDPR Notification, Interviewer Invite, Job Admin Welcome Message, Non-Admin Welcome Message, Job Post Request, Prospect Referral Receipt, Scorecard Reminder, Site Admin Welcome Message, Candidate Auto Reply, Event Prospect Auto Reply, Special Stage: Take Home Test

Description	Extension window for a candidate to give consent for data extension
Pulled from	—
Social templates	No
Offer templates	Yes
Email templates	Consent Extension Email

Description	Coordinator for this candidate
Pulled from	Candidate Profile > Details > Responsibility
Social templates	No
Offer templates	Yes
Email templates	Candidate Interview Confirmation Candidate Availability Request Message, Candidate Referral Receipt, Candidate Rejection, EEOC Data Request, GDPR Notification, Interviewer Invite, Job Post Request, Scorecard Reminder, Special Stage: Take Home Test

Description	Warns user if the candidate they referred is already a candidate on another job
Pulled from	Generated by Greenhouse
Social templates	No
Offer templates	No
Email templates	Candidate Referral Receipt, Prospect Referral Receipt

Description	Event location
Pulled from	CRM > Events > Details
Social templates	No
Offer templates	No
Email templates	Event Prospect Auto Reply

Description	Name of event
Pulled from	CRM > Events > Details
Social templates	No
Offer templates	No
Email templates	Event Prospect Auto Reply

Description	Internal job name
Pulled from	Job Setup > Job Info
Social templates	No
Offer templates	Yes
Email templates	—

Description	Unique link Greenhouse generates to interview kit
Pulled from	Generated by Greenhouse
Social templates	No
Offer templates	No
Email templates	Interviewer Invite

Description	Name of the interview being scheduled
Pulled from	Job Setup > Interview Plan
Social templates	No
Offer templates	No
Email templates	Candidate Interview Reminder, Interviewer Invite, Scorecard Reminder

Description	Interview date, interview time, interviewer name, interviewer job title Interviewer job titles can be included in the token description by updating the setting under Configure > Permissions
Pulled from	Candidate Profile > Stage > Send Interview Confirmation Note: This token can be generated after the interview has been scheduled with the interviewers.
Social templates	No
Offer templates	No
Email templates	Candidate Interview Confirmation, GDPR Notification, Job Post Request, Special Stage: Take Home Test

Description	Interview start time
Pulled from	Candidate Profile > Stage > Send Interview Confirmation Note: This token can be generated after the interview has been scheduled with the interviewers.
Social templates	No
Offer templates	No
Email templates	Candidate Interview Confirmation, GDPR Notification, Job Post Request, Special Stage: Take Home Test

Description	Allows candidates to reschedule self-scheduled interviews
Pulled from	Candidate Profile > Stage > Send Interview Confirmation Note: This token can be generated after the interview has been scheduled with the interviewers.
Social templates	No
Offer templates	No
Email templates	Candidate Interview Confirmation

Description	Allows candidates to schedule self-scheduled interviews
Pulled from	Candidate Profile > Stage > Send Interview Confirmation
Social templates	No
Offer templates	No
Email templates	Candidate self-schedule request

Description	Unique invitation link to join Greenhouse
Pulled from	Generated by Greenhouse
Social templates	No
Offer templates	No
Email templates	Job Admin Welcome Message, Non-Admin Welcome Message, Site Admin Welcome Message

Description	Job name
Pulled from	Job Setup > Job Post Note: This is the title of the job post through which the candidate applied (if applicable). If the candidate didn't apply through a job post, this is the title of the job's primary job post.
Social templates	Yes
Offer templates	Yes
Email templates	Candidate Interview Confirmation, Candidate Availability Request Message, Candidate Referral Receipt, Candidate Rejection, EEOC Data Request, GDPR Notification, Interviewer Invite, Job Post Request, Scorecard Reminder, Candidate Auto Reply, Special Stage: Take Home Test

Description	Link to the job post on company's career page
Pulled from	Generated by Greenhouse
Social templates	Yes
Offer templates	Yes
Email templates	—

Description	Link to the job post on company's career page
Pulled from	Generated by Greenhouse
Social templates	No
Offer templates	No
Email templates	Scheduling Link Confirmation

Description	Link to the job post on company's career page
Pulled from	Account Settings > Scheduling links
Social templates	No
Offer templates	No
Email templates	Scheduling Link Confirmation

Description	Link to the job post on company's career page
Pulled from	Account Settings > Scheduling links
Social templates	No
Offer templates	No
Email templates	Scheduling Link Confirmation

Description	Link to the job post on company's career page
Pulled from	Generated by Greenhouse
Social templates	No
Offer templates	No
Email templates	Scheduling Link Confirmation

Description	Link to the job post on company's career page
Pulled from	Account Settings > Scheduling links
Social templates	No
Offer templates	No
Email templates	Scheduling Link Confirmation

Description	Link to the job post on company's career page
Pulled from	Account Settings > Scheduling links
Social templates	No
Offer templates	No
Email templates	Scheduling Link Confirmation

Description	Your email address
Pulled from	Account Settings > Personal Information > Edit > Contact Information
Social templates	No
Offer templates	Yes
Email templates	Candidate Interview Confirmation, Candidate Availability Request Message, Candidate Rejection, EEOC Data Request, GDPR Notification, Job Admin Welcome Message, Non-Admin. Welcome Message, Job Post Request, Scorecard Reminder, Site Admin Welcome Message, Special Stage: Take Home Test

Description	Your first name
Pulled from	Account Settings > Personal Information > Edit > First name
Social templates	No
Offer templates	Yes
Email templates	Candidate Interview Confirmation, Candidate Availability Request Message, EEOC Data Request, GDPR Notification, Interviewer Invite, Job Admin Welcome Message, Non-Admin Welcome Message, Job Post Request, Site Admin Welcome Message, Special Stage: Take Home Test

Description	Your first and last name
Pulled from	Account Settings > Personal Information > Edit > Contact Information
Social templates	No
Offer templates	Yes
Email templates	Candidate Interview Confirmation, Candidate Availability Request Message, Candidate Rejection, EEOC Data Request, GDPR Notification, Interviewer Invite, Job Admin Welcome Message, Non-Admin Welcome Message, Job Post Request, Site Admin Welcome Message, Special Stage: Take Home Test

Description	Your job title
Pulled from	Account Settings > Personal Information > Edit > Job Title
Social templates	No
Offer templates	Yes
Email templates	Candidate Interview Confirmation, Candidate Availability Request Message, Candidate Rejection, EEOC Data Request, GDPR Notification, Job Admin Welcome Message, Non-Admin Welcome Message, Job Post Request, Site Admin Welcome Message, Special Stage: Take Home Test

Description	Unique URL link that Greenhouse creates so users can check on the status of all referrals - "Click here to see all your referrals:"
Pulled from	Generated by Greenhouse
Social templates	No
Offer templates	No
Email templates	Candidate Referral Receipt, Prospect Referral Receipt

Description	Your email signature
Pulled from	Account Settings > Personal Information > Edit > Email Signature
Social templates	No
Offer templates	Yes
Email templates	Candidate Interview Confirmation, Candidate Availability Request Message, Candidate Rejection, EEOC Data Request, GDPR Notification, Job Admin Welcome Message, Non-Admin Welcome Message, Job Post Request, Scorecard Reminder, Site Admin Welcome Message, Special Stage: Take Home Test

Description	Office name of the job candidate applied to
Pulled from	Configure > Organization > Offices
Social templates	Yes
Offer templates	Yes
Email templates	Candidate Interview Confirmation, Candidate Availability Request Message, Candidate Rejection, EEOC Data Request, GDPR Notification, Interviewer Invite, Job Post Request, Scorecard Reminder, Special Stage: Take Home Test

Description	Name of the person who scheduled the interview
Pulled from	Candidate Profile > Activity Feed
Social templates	No
Offer templates	No
Email templates	Scorecard Reminder

Description	Candidate's preferred first name only
Pulled from	Candidate Profile > Details > Info
Social templates	No
Offer templates	Yes
Email templates	Candidate Interview Confirmation, Candidate Availability Request Message, Candidate Referral Receipt, Candidate Rejection, EEOC Data Request, GDPR Notification, Interviewer Invite, Job Post Request, Prospect Referral Receipt, Scorecard Reminder, Candidate Auto Reply, Event Prospect Auto Reply, Special Stage: Take Home Test

Description	Candidate's preferred first name and last name
Pulled from	Candidate Profile > Details > Info
Social templates	No
Offer templates	Yes
Email templates	Candidate Interview Confirmation, Candidate Availability Request Message, Candidate Referral Receipt, Candidate Rejection, EEOC Data Request, GDPR Notification, Interviewer Invite, Job Post Request, Prospect Referral Receipt, Scorecard Reminder, Candidate Auto Reply, Event Prospect Auto Reply, Special Stage: Take Home Test

Description	Recruiter for this candidate
Pulled from	Candidate Profile > Details > Responsibility
Social templates	No
Offer templates	Yes
Email templates	Candidate Interview Confirmation, Candidate Availability Request Message, Candidate Referral Receipt, Candidate Rejection, EEOC Data Request, GDPR Notification, Interviewer Invite, Job Post Request, Scorecard Reminder, Special Stage: Take Home Test

Description	A unique link to upload a resume for an event
Pulled from	Generated by Greenhouse
Social templates	No
Offer templates	No
Email templates	Event Prospect Auto Reply

Description	Unique scorecard link
Pulled from	Generated by Greenhouse
Social templates	No
Offer templates	No
Email templates	Scorecard Reminder

Description	The source that the candidate applied through
Pulled from	Candidate Profile > Details > Source
Social templates	No
Offer templates	Yes
Email templates	Candidate Interview Confirmation, Candidate Availability Request Message, Candidate Rejection, EEOC Data Request, GDPR Notification, Job Post Request, Special Stage: Take Home Test

Description	Name of the interview stage the scorecard is due for
Pulled from	Job Setup > Interview Plan
Social templates	No
Offer templates	Yes
Email templates	Scorecard Reminder

Description	Candidate's start date
Pulled from	Candidate Profile > Offer Details
Social templates	No
Offer templates	Yes
Email templates	Candidate Interview Confirmation, Candidate Availability Request Message, EEOC Data Request, GDPR Notification, Job Post Request, Special Stage: Take Home Test

Description	A unique link to submit job post questions
Pulled from	Generated by Greenhouse
Social templates	No
Offer templates	Yes
Email templates	Job Post Request

Description	A unique link to upload take-home test Note: This token is added automatically by Greenhouse to the Take Home Test email, and is available for use in this circumstance only. Attempting to add this token manually will result in an error.
Pulled from	Generated by Greenhouse
Social templates	No
Offer templates	No
Email templates	Special Stage: Take Home Test

Description	Today's date
Pulled from	Your computer's date/time
Social templates	No
Offer templates	Yes
Email templates	Candidate Interview Confirmation, Candidate Availability Request Message, Candidate Rejection, EEOC Data Request, GDPR Notification, Interviewer Invite, Job Admin Welcome Message, Non-Admin Welcome Message, Job Post Request, Scorecard Reminder, Site Admin Welcome Message, Candidate Auto Reply, Event Prospect Auto Reply, Special Stage: Take Home Test

Default tokens on Greenhouse Recruiting

{{APPLIED_DATE}}

{{APPLICATION_ID}}

{{AVAILABILITY_SUBMISSION_LINK}}

{{BOARD_TOKEN}}

{{CANDIDATE_EMAIL_ADDRESS}}

{{CANDIDATE_FIRST_NAME}}

{{CANDIDATE_ID}}

{{CANDIDATE_LINK}}

{{CANDIDATE_MAILING_ADDRESS}}

{{CANDIDATE_NAME}}

{{CANDIDATE_PHONE}}

{{CANDIDATE_RETENTION_PERIOD}}

{{COMPANY}}

{{CONSENT_EXTENSION_WINDOW}}

{{COORDINATOR}}

{{DUPLICATE_WARNING}}

{{EVENT_LOCATION}}

{{EVENT_NAME}}

{{INTERNAL_JOB_NAME}}

{{INTERVIEW_KIT_LINK}}

{{INTERVIEW_NAME}}

{{INTERVIEW_SCHEDULE}}

{{INTERVIEW_SCHEDULE_START_TIME}}

{{INTERVIEW_RESCHEDULE_LINK}}

{{INTERVIEW_REQUEST_LINK}}

{{INVITATION_LINK}}

{{JOB_NAME}}

{{JOB_POST_URL}}

{{MEETING_CONNECTION_DETAILS}}

{{MEETING_LINK_NAME}}

{{MEETING_LOCATION}}

{{MEETING_RESCHEDULE_LINK}}

{{MEETING_START_TIME}}

{{MEETING_VIDEO_CONFERENCING_LINK}}

{{MY_EMAIL_ADDRESS}}

{{MY_FIRST_NAME}}

{{MY_FULL_NAME}}

{{MY_JOB_TITLE}}

{{MY_REFERRALS_URL}}

{{MY_SIGNATURE}}

{{OFFICE}}

{{ORGANIZER_NAME}}

{{PREFERRED_FIRST_NAME}}

{{PREFERRED_FULL_NAME}}

{{RECRUITER}}

{{RESUME_UPLOAD_LINK}}

{{SCORECARD_LINK}}

{{SOURCE}}

{{STAGE_NAME}}

{{START_DATE}}

{{SUBMISSION_LINK}}

{{TEST_URL}}

{{TODAY_DATE}}