Permissions: Owner

Product tier: Available for Greenhouse Welcome and Greenhouse Onboarding subscription tiers

Terminated employees refer to former employees who have since left your organization. Users with Owner access can update employment statuses in Greenhouse Onboarding to mark employees as terminated. 

Note: Terminating an employee in Greenhouse Onboarding will make the employee hidden from all current employees. Owners and Coordinators will be able to access a terminated employee's record through search.

Pre-termination checklist

Before terminating an employee in Greenhouse Onboarding, your organization will want to ensure that any direct reports, open tasks, or planned tasks are reassigned to another employee. Follow the checklist below to ensure a smooth transition once the employee's profile is terminated:

Reassign direct reports
Reassign or delete open tasks assigned to the terminated employee
Reassign any planned tasks

Once you've reassigned direct reports and reassigned or deleted the necessary tasks, you're ready to terminate an employee profile.

Terminate an employee

To terminate an employee in your organization, use the search bar to open the employee's profile.

Owner view of search for employee profile with search result highlighted

Click the Admin tab in your employee's profile.

Owner view of employee profile in Greenhouse Onboarding with Admin tab highlighted

On the Admin page, scroll to Employment Status and click Edit.

Employment status section on employee profile admin page with edit button highlighted

Change the employee's Employment Status to Terminated and set their Date of Termination. Click Save when you're done.

Employment status section with terminated employee status and termination date filled out and highlighted

In the next window, review and confirm that you'd like to terminate this employee.

When you're ready, click Terminate Employee.

Confirm termination window with terminate employee button highlighted

View and manage terminated employee profiles

This employee will now be marked as terminated in Greenhouse Onboarding. The employee will appear in tasks and reports until their termination date has arrived.

After the termination date, terminated employees are hidden from current employees and removed from tasks and reports. Owners and Coordinators can continue to access terminated employees' profiles by search.

Additional resources