Greenhouse Recruiting uses e-Signatures with Adobe Acrobat Sign as the preferred method for sending offer documents to candidates. This integration grants organizations and users access to Adobe's comprehensive e-Signature functionality at no additional cost.
Using Adobe Sign to request e-Signatures lets recruiters manage the signature process (uploading, signing, and returning) without leaving Greenhouse Recruiting. As soon as a candidate completes their signature, the signed document is automatically updated in their profile.
Note: Only one e-signature integration can be used at a time. Enabling e-Signature means the other vendor will be deactivated.
Turn on the integration
To begin using the Adobe Acrobe Sign integration for offers, log into Greenhouse and navigate to Configure > eSignature.
Turn the toggle ON next to Adobe Acrobat Sign.
Use the integration
After creating an offer for the candidate on the candidate profile, click Send with Adobe Sign.
Choose the signer, cosigner, and any other details for the offer document. If you have offer email templates created, you can choose them here. Wait to upload the document until the next step.
Note: If you generate multiple offer documents and choose to send with Adobe Acrobat Sign, they'll be compiled into a single packaged where each agreement can be signed individually.
In the Adobe window, upload your document and define the signers. When you're finished, click Preview & add fields.
In the Adobe window, click the Signature on the left panel and choose the locations in your offer document.
Adobe e-sign email tokens
When you're setting up an offer template, in addition to the general tokens available for offer templates, you can use the following tokens on documents sent with the E-signature with Adobe Acrobat Sign integration:
- Signature:
{{SIG_ES_:SIGNER1:SIGNATURE}} - Initials:
{{INT_ES_:SIGNER1:INITIALS}} - Date:
{{DTE_ES_:SIGNER1:DATE}} - Full Name:
{{NAME1_ES_:FULLNAME}} - Address:
{{ADDRESS_ES_:SIGNER1}} - Title:
{{TTL1_ES_:TITLE}} - Text:
{{TEXTINPUT1_ES_:SIGNER1}} - Multi-line text:
{{MULTILINEINPUT1_ES_:SIGNER1:MULTILINE(#)}} - Checkbox:
{{CHECKBOX1_ES_:SIGNER1:CHECKBOX:LABEL("")}} - Radio button:
{{(value)RADIO1_ES_:SIGNER1:LABEL("")}} - Dropdown:
{{DROPDOWN1_ES_:SIGNER1:DROPDOWN(options=",")}}
You can use the signature token for multiple signers by changing the number inside of the token.
For example, {{SIG_ES_:SIGNER1:SIGNATURE}} is used for the first signer, while {{SIG_ES_:SIGNER2:SIGNATURE}} is used for the second signer.
When using the input tokens (text, mult-line text, checkbox, radio, and dropdown), you'll need to change the number to correspond with the signer. And you'll want to include any options or values.
Here are a few examples:
- If you have one signer and want to give them a checkbox to agree, use
{{CHECKBOX1_ES_:SIGNER1:CHECKBOX:LABEL(“I agree“}} - If you have one signer and you want to give them a dropdown menu of options to choose from, use
{{DROPDOWN1_ES_:SIGNER1:DROPDOWN(options="Red,Green,Blue")}} - If you want to use a multi-line text field, you can set the height of the field by changing the
#to a numerical value. So if you want a multi-line text field to have a line height of 4, you'd use{{MULTILINEINPUT1_ES_:SIGNER1:MULTILINE(4)}}
A full list of available tokens is always available in-app when creating a new offer template.
Note: Existing signature tokens, including those specific to Docusign, will be shown as a blank space on any offer templates when added to Adobe Acrobat Sign.