Shared calendars enable your team to maintain a centralized scheduling system so that authorized members of your team can schedule, reschedule, and delete to a single calendar.

Note: The steps for shared calendar setup may vary depending on how your organization has configured its Outlook 365 settings. Check with your organization's Outlook account admin or learn more on Microsoft.

Create a shared calendar

To create a shared calendar, determine who should own the calendar, then have the owner login to the Outlook 365 web app and navigate to the calendar pane on the left.

Click Add calendar.

Outlook 365 shows an example calendar with the Add calendar button highlighted in marigold

Click Edit my calendars to share an existing calendar, or click Create blank calendar to create a new calendar.

Enter a name for the calendar, and if necessary, choose a color and charm.

Select a folder for the calendar, then click Save.

An example new calendar named People calendar is shown on calendar creation for Outlook 365

Find your new calendar under the Edit my calendars tab, and click Share calendar.

Enter the email address or name of the person with whom you want to share your calendar, and choose Can edit from the permissions dropdown.

Note: The person's email address on Outlook 365 must match their primary email address on Greenhouse Recruiting.

Click Share.

An example calendar is shown shared with the People team on Outlook 365

The people who you invite will receive an email invitation. They should click Accept and view calendar on the email.

An example email shows an invite to a shared calendar on Outlook 365

Once complete, your team can use the shared calendar to schedule interviews on Greenhouse Recruiting with the Outlook 365 integration.

Tip: Learn more about how to schedule with Outlook 365.