User permissions grid – Greenhouse Support

Permissions: —

Product tier: —

A user's permission level determines their access, abilities, and responsibilities in Greenhouse Recruiting. This is the permission listed alongside each user on the Users page.

There are three permission levels:

Basic
Job Admin (specified as Job Admin: Standard, Job Admin: Private, or Job Admin: Custom)
Site Admin

Note: Job Admin: Standard and Job Admin: Private are preconfigured by default but can be customized by organizations with a Plus or Pro subscription tier. The table below reflects the default configurations of each permission level.

Tasks that can be added via user-specific permissions are indicated as such.

Tasks that are marked as configurable are available but deactivated by default. To enable them, go to Configure > Permission Policies > See and manage Job Admin levels.

Task	Basic	Job Admin: Standard	Job Admin: Private	Job Admin: Custom	Site Admin
Submit candidate referrals for open jobs	X	X	X	X	X
Post open jobs to social media and schedule recurring social posts on their personal social pages	X	X	X	X	X
View candidates for jobs they are active on	X	X	X	X	X
Access interview kits and submit scorecards for jobs they are active on	X	X	X	X	X
View Job Setup, including the Scorecard, Interview Plan, Interview Kits, and Job Info, for jobs they're active on		X	X	X	X
View job dashboards and work with Pipeline Tasks for jobs they're active on		X	X	X	X
View Private tab and Offer Details tab on candidate profile, and see all private Job Info fields for jobs they're active on			Configurable	Configurable	User-Specific Permission
Advance, reject, and email candidates and prospects		X	Configurable	Configurable	X
Manually merge duplicate candidates		Configurable	Configurable	Configurable	X
Edit Job Setup, including Scorecards, Interview Plans, and Job Posts for jobs they're active on		Configurable	Configurable	Configurable	X
Create and view profiles of Private candidates and prospects		Configurable	Configurable	Configurable	User-Specific Permission
Add and remove users to jobs they're active on		Configurable	Configurable	Configurable	X
Can create new jobs and request job approvals Manage custom fields Manage company metadata Manage company email and social templates		User-Specific Permission	User-Specific Permission	User-Specific Permission	X
View and edit permission policies page					X
Edit other users' advanced permissions Create and override default approval flows See EEOC reports Create and view Private candidates Bulk edit jobs					User-Specific Permission
Manage prospects on no jobs		User-Specific Permission	User-Specific Permission	User-Specific Permission	User-Specific Permission