User permissions grid – Greenhouse Support

Permissions: —

Product tier: —

A user's permission level determines their access, abilities, and responsibilities in Greenhouse Recruiting. This is the permission listed alongside each user on the Users page.

There are three permission levels:

Basic
Job Admin (specified as Job Admin: Standard, Job Admin: Private, or Job Admin: Custom)
Site Admin

Note: Job Admin: Standard and Job Admin: Private are preconfigured by default but can be customized by organizations with an Advanced or Expert subscription tier. The table below reflects the default configurations of each permission level.

Tasks that can be added via user-specific permissions are indicated as such.

Tasks that are marked as configurable are available but deactivated by default. To enable them, go to Configure > Permission Policies > See and manage Job Admin levels.

Task	Basic	Job Admin: Standard	Job Admin: Private	Job Admin: Custom	Site Admin
Submit candidate referrals for open jobs	X	X	X	X	X
Post open jobs to social media and schedule recurring social posts on their personal social pages	X	X	X	X	X
View candidates for jobs they are active on	X	X	X	X	X
Access interview kits and submit scorecards for jobs they are active on	X	X	X	X	X
View Job Setup, including the Scorecard, Interview Plan, Interview Kits, and Job Info, for jobs they're active on		X	X	X	X
View job dashboards and work with Pipeline Tasks for jobs they're active on		X	X	X	X
View Private tab and Offer Details tab on candidate profile, and see all private Job Info fields for jobs they're active on			Configurable	Configurable	User-Specific Permission
Advance, reject, and email candidates and prospects		X	Configurable	Configurable	X
Manually merge duplicate candidates		Configurable	Configurable	Configurable	X
Edit Job Setup, including Scorecards, Interview Plans, and Job Posts for jobs they're active on		Configurable	Configurable	Configurable	X
Create and view profiles of Private candidates and prospects		Configurable	Configurable	Configurable	User-Specific Permission
Add and remove users to jobs they're active on		Configurable	Configurable	Configurable	X
Can create new jobs and request job approvals Manage custom fields Manage company metadata Manage company email and social templates		User-Specific Permission	User-Specific Permission	User-Specific Permission	X
View and edit permission policies page					X
Edit other users' advanced permissions Create and override default approval flows See EEOC reports Create and view Private candidates Bulk edit jobs					User-Specific Permission
Manage prospects on no jobs		User-Specific Permission	User-Specific Permission	User-Specific Permission	User-Specific Permission