Greenhouse Recruiting allows your organization to assign job-based permissions to multiple users in bulk.
Assign job-based permissions in bulk
To assign job-based permissions in bulk, navigate to the Users configure page. (Configure icon > Users)
Use the filter panel at the top of the page to narrow your list of users. Click Apply when done.
Next, click Bulk Actions.
Add a checkmark next to each user this permission will be assigned to, or click Select All to action all users.
When all the users are selected, click Edit Selected.
Click Add and remove permissions per job.
Add a checkmark to the Notify user of new permission via email box to send communication to the impacted users.
Use the filter button to modify the list of jobs as needed.
Next, select the permission for each job from the dropdown menu, or use the Mark all as dropdown menu to apply the permission in bulk.
Click Save at the bottom of the page when done.
Assign new permissions for more than 30 users
If you attempt to add or remove job-based user permissions for 30 or more users at a time, you will need to complete an extra confirmation prompt before the changes can be completed.
To confirm these changes, type the phrase in the text field and click Save.
Bulk assignment rules
Based on whether you have Job Admin or Site Admin permissions, specific users may be excluded from any bulk updates.
If the assigner in the bulk action is a Job Admin, they can do the following:
- Assign users to a job where the assigner has Job Admin level permissions
- Assign users to a permissions level that does not exceed the level of the assigner
If the assigner in the bulk action is Site Admin, they can do the following:
- Assign users to any job within the organization
- Assign users to any permission level