The Current Pipeline Per Job report shows candidates in each stage of a job's pipeline. This report can be used to assess the health of a job's pipeline, diagnose any potential bottlenecks, or compare jobs in a single department to find out whether candidates are making it much further through one pipeline than another. See the following sections for more information:

Generate the report

To open a Current Pipeline Per Job report, click the ellipsis on your navigation bar and select Reports from the dropdown menu.


Select the Current Pipeline Per Job report in the Staying on top of Current Recruiting Activity section of the Reports page.


By default, the Current Pipeline Per Job report will include all jobs where you have at least Job Admin level permissions. Each listed job will contain the following information: 

  • Requisition ID
  • Department
  • Office
  • All candidates currently in the Stage
  • Total number of candidates to ever be in the Stage

Note: If a cell in the table shows 0, that means no candidates are currently in that stage. If a cell is blank, that particular stage does not exists on that job. 


Current Pipeline Per Job Report filters

The Current Pipeline Per Job report can represent your job pipelines by by Stage or Milestones. Organize your report by either of these criteria by using the Columns dropdown menu.


You can also control the report results using the Stage Columns filter. This filter controls how your report displays current or historical data:

  • Now: Candidates currently in the stage. 
  • Ever: Candidates who were previously in the stage and now are in a later stage.
  • Both: Includes both current and previous candidates in that stage.

Note: Since Greenhouse Recruiting is based on a candidate's linear progression through the hiring process, this report will not correctly display candidates who went through the process out of order.

If a candidate skipped a stage, they will still be included in the report results because they still technically passed through the stage. (For example, if you move a candidate directly from Application Review to Offer, the report results will show the candidate as being historically in all the stages between Application and Offer.

If a candidate is moved "backward" in the process to a previous stage, they will not be included in the results for any stages beyond the current one. For example, if a candidate is moved from Face-to-Face back to Phone Screen, they will no longer be included in the calculation for candidates who were in the Face-to-Face stage.

Select the desired stage and click Apply .


You can also change the date range for the report using the Date Applied filter. By default, the Date Applied filter is set to Current Year.


Change the jobs being tracked in your report by clicking Change Filter. Use the fields at the top of the page to view specific jobs, and select the checkboxes next to the jobs you'd like to include in the report. When you're ready to see the results, click Save


When all of your filters are set correctly, click Apply to run the report.


Current Pipeline Per Job Report visualization

The Current Pipeline Per Job report will display the Stages or Milestones on a bar graph.

The names of the Stages or Milestone is represented on the y-axis. The number of candidates in each stage or milestone is represented on the x-axis.


Note: The Current Pipeline Per Job report can only visualize your data when the report is filtered with the Now or Ever filter. A visualization will not appear if the report is filtered by Both. 

Hover over any bar in the visualization for an exact number of candidates in that Stage or Milestone, and the proportion those candidates represent in the pipeline.


You can update the report filters and re-run the results at any time.