Permissions: Job Admin and above

Product tier: Available for all subscription tiers

The Time to fill by job report helps your organization forecast the anticipated time it will take to hire a candidate for a role by displaying the length of time it took to hire other candidates.

By tracking your time to fill, your team can understand your organization's recruiting efficiency to ensure positions are filled promptly, providing a more effective hiring process.

Note: If your Time to fill report shows 0 days in the Days to Hire column, it likely means a candidate was marked as hired on the same day that the job opening was marked as open.

Tip: Need help troubleshooting this report? Check out Troubleshoot a report.

Time to fill by job report

To create a time to fill by job report, click Reports on your navigation bar.

Screenshot of Reports button

Click Essential Reports on the left.

Screenshot of Essential reports button

Scroll to the Share Progress with Executives section and click Time to fill by job.

Time to fill report highlighted for selection.png

The time to fill by job report will generate.


The time to fill by job report will display the following information for all jobs included in the report:

  • Job
  • Requisition ID
  • Departments
  • Offices
  • Status
  • Opening ID
  • Open date
  • Hired candidate
  • Offer date
  • Accepted date
  • Start date
  • Days to hire

Days to hire is calculated as the time between the job opening's open date and the date that a candidate is marked as hired on the opening. Read more here: How to maintain accurate hiring data.

Note: The Time to fill by job report will include all jobs where you have at least Job Admin permission.

Time to fill by job report filters

Click Filters and more to apply filters to further refine your report.

Time to fill filter display.png

The time to fill by job report can be filtered by the following:

  • Job
  • Job status
  • Department
  • Office
  • User
  • Hiring team role
  • Custom job field
  • Include migrated candidates

Click Apply after applying any filters.

To access the profile for either a job or candidate on the report, click the underlined link.

View hired candidate profile from time to fill report.png

Time to fill by job calculation

The Time to fill calculation is measured as the time between the opening's open date on a job and the candidate's hire date.