Referrals are consistently the best source for talent leads. Generally, referrals cost less to hire, perform better in the roles, and stay longer than external candidates. Companies who garner more referrals consistently hire better talent and out-perform their competition.

Greenhouse Recruiting's Referrals Over Time report provides your organization with the data necessary to make actionable changes to how you prioritize referrals. Unlike the Candidate Quality by Referrer report, which shows all candidates arranged by the user listed in the Who Gets Credit field, the Referrals Over Time report will show candidates whose Source is Referral.

In this article, we will provide an overview for:

To navigate to the Referrals Over Time report, click the ellipsis on your navigation bar and select Reports from the dropdown menu.


From the Reports page, navigate to the Manage Expectations with Hiring Managers section and click Referrals Over Time.


The Referrals Over Time report will populate the number of referrals submitted for every job where you have the appropriate permissions.


Referrals Over Time Filters

The Referrals Over Time report can be filtered by Job, Referrer, or Department. Filter your report by any of these criteria by using the Rows dropdown menu.


Use the Columns dropdown menu to change the periodization of the report to understand recent and historical hiring trends.

Additionally, use the Date Applied dropdown menu to delimit the date range scope of the report. 

By default, the Date Applied for the report is set to Current Year and will display the most 8 recent weeks for all jobs included in the report

Note: If there are not yet 12 weeks in the current year, the report will default to the last 12 weeks of the previous year. Additionally, the report can display a maximum of 12 columns regardless of the periodization and/or date range selected.


Change the jobs being tracked in your report by clicking Change Filter. From the Filter Jobs dialog box, you can search and apply multiple filters to find jobs you would like to report on. When you have chosen all the jobs you would like to report on, click Save.


When finished applying filters, click Apply to repopulate the report.


Referrals Over Time Visualization

The Referrals Over Time report will visualize the Total row values as a single line with the number of referrals displayed on the y-axis and the periodization (Columns) on the x-axis.

Note: The Referrals Over Time report does not support individual trend lines per row.


Hover over any data point in the visualization for an exact number of referrals made for that period.


Since the visualization displays data for the Total row in your report, changes made to your report via the filter panel can impact the visualization (e.g. filtering out a job or changing the periodization of the report).