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Create Custom Job Fields

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Job fields refer to the various bits of information that can be filled out for every job your organization creates and allows you to capture this data in a standardized format. By default, every new job will have the following job fields:

  • Internal job name
  • Department
  • Office
  • Level
  • No. of openings
  • Employment Type

In addition to the default job fields, your organization can create custom job fields to capture relevant information about jobs. 

To create a custom job field, click the Configure icon configure.png in the upper right-hand corner and navigate to Custom Options on the left-hand panel.

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Click Jobs from the Custom Options page.

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Click + Add Field to add a new custom job field or hover over an existing custom job field and click edit.png to edit that custom job field.

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From the subsequent dialog box, customize the new job field. Every custom job field requires a Field Name and Field Type.

Note: Once a custom job field is created, the Type field cannot be changed.

  • To be able to use the value of the field in email and offer letter templates, put a check in the box next to Create new email token and input the token name in the provided field. 
  • To restrict access to the field to only users with the Can see private notes, salary info, manage offers, and approve jobs/offers permission, put a check in the box next to Mark Private
  • To require that a field be completed before a user can proceed to the next step, put a check in the box next to Required.
  • If you have an approval workflow in place where jobs must be approved before they are open, and if you would like to ensure that updates to the field post-approval require re-approval, put a check in the box next to Changes to this field require reapproval.
  • To expose the field in the Job Board API, but a check in the box next to Expose in Job Board API

When finished, click Save

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In addition to being able to view and manage these custom fields via Job Setup > Job Info, any custom fields that you add to jobs will be included in the All Jobs Summary report.