Send an offer letter created outside of Greenhouse Recruiting

Permissions: Job Admin and above who can see private notes, salary info, manage offers, request approval, and approve jobs / offers

Product tier: Available for all subscription tiers

Greenhouse Recruiting allows your organization to send an offer letter directly from the candidate's profile, even if the offer letter was created outside Greenhouse Recruiting.

Note: To learn more about generating an offer letter within Greenhouse Recruiting, click here.

After an offer has been created on the candidate profile, scroll down to the Offer documents section and click Upload.

Click Attach file to browse files on your computer and select the offer letter. Click Upload when you're finished.

The offer document will be added to the candidate's record. Greenhouse will also create a .pdf version copy for your records. Complete any offer approvals and click Send with Greenhouse to send the offer letter directly from Greenhouse Recruiting.

Note: Alternatively, if your organization has enabled the DocuSign integration and you prefer to send through the integration, click Send with DocuSign.

The .pdf version of the offer letter will automatically be selected as an attachment. Use the Template dropdown to choose an existing Extending Offer email template, or manually type in the email details.

If the offer letter requires a signature or other action by the candidate, you can manually upload the completed offer letter later by returning to the candidate's profile > Offer Details and clicking Upload Signed Offer Document.

Be sure to mark the candidate's offer as either Hired or Candidate Declined once the candidate responds and all documents are completed.