Automatically transfer candidates who apply to your jobs posted on Indeed directly into Greenhouse Recruiting with Candidate Sync, an automated applicant syncing feature, provided by Indeed.
Greenhouse Recruiting's integration with Indeed Candidate Sync automates the transferring of candidate application details submitted on Indeed, including saved resumes, over to your organization's linked jobs for in-app application management.
Note: To use Candidate Sync, your jobs must be hosted directly on Indeed or posted to Indeed using Enable Indeed Apply.
Set up the Candidate Sync integration
Create a Harvest API key
To configure the Indeed Candidate Sync / Greenhouse Recruiting integration, you’ll need to create a Harvest API key.
Follow the steps inthis article to create the key, and verify that the permissions below are selected when configuring the Indeed Candidate Sync integration.
Credentials
In the Create New Credential box, make the following selections:
- API Type: Harvest
- Partner: Indeed
- Description: Indeed Harvest API Key
Permissions
Verify that the following permissions are selected for the Indeed integration:
Applications
- PATCH: Update Application
- POST: Add Attachment to Application
Candidates
- GET: Retrieve Candidate
- GET: List Candidates
- PATCH: Edit Candidate
- POST: Add Candidate
- POST: Add Attachment
- POST: Add Application
- POST: Add Education
- DELETE: Delete Education
- POST: Add Employment
- DELETE: Delete Employment
- POST: Add Employment
- DELETE: Delete Employment
- POST: Add Prospect
Jobs
- GET: Retrieve Jobs
- GET: List Jobs
Tags
- DELETE: Remove tag from candidates
- GET: List tags applied to candidates
- GET: List Candidate Tag
- POST: Add New Candidate Tags
- DELETE: Remove Candidate Tags
- PUT: Add a candidate tag
Users
- GET: Retrieve User
- GET: List Users
Sources
- GET: List Sources
Prospect Pool
- GET: Retrieve Prospect Pool
- GET: List Prospect Pools
Education
- GET: Get degrees
- GET: Get disciplines
- GET: Get schools
Rejection Reasons
- GET: List Rejection Reasons
Job Stages
- GET: List Job Stage
When finished, click Save.
Your Harvest API key for the Greenhouse Recruiting / Indeed Candidate Sync integration is created and configured. Copy the Harvest API key to provide to Indeed in the next step.
Provide your API credentials to Indeed and complete setup
Note: Users will need Employer Home administrator access assigned within Indeed to enable Candidate Sync.
After creating your Harvest API key for the Indeed / Greenhouse Recruiting integration, you'll need to provide the key to Indeed.
Navigate to Indeed Employer Home and select Greenhouse Recruiting.
Next, click Get started and then, select Sync Indeed candidates and data to ATS.
Enter your Greenhouse Recruiting email address and your Harvest API key credentials created in the previous step.
After inputing your credentials, agree to the terms and conditions and click Continue.
Next, you'll need to use the Selected Source dropdown to select a candidate source. The source you select will be the source attributed to candidates when they're created with Candidate Sync. Click Finish to complete the installation.
Use the Candidate Sync integration with Greenhouse Recruiting
Connect your jobs on Indeed to Greenhouse Recruiting
To begin transferring candidate applications automatically, you'll need to link your jobs posted on Indeed to created requisitions in Greenhouse Recruiting.
Note: Candidate applications submitted prior to enabling Candidate Sync are not retroactively transferred over to Greenhouse Recruiting after linking your jobs. To transfer applications submitted prior to job linking, manually export the candidate.
Navigate to your Jobs dashboard on Indeed and locate a job you'd like to sync applications from.
Click the link icon next to an individual job or use the checkboxes next to each requisition to select multiple ones.
Use the Find a requisition dropdown to select the job in Greenhouse Recruiting that links to this job.
When finished, click Link Job.
Once your job link is completed, the Status of the linked Indeed job will display as Linked.
Future applicants will now automatically export to the corresponding jobs in Greenhouse Recruiting associated with the linked requisition.
Additional resources
For additional information or troubleshooting on the integration not covered here, reach out to Indeed's employer help center.