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  6. Export hired candidates

Manage HRIS Link for hired candidates

Permissions: Site Admin

Product tier: Available for Expert subscription tier with HRIS Link add-on

With HRIS Link, you can automatically export candidates as they are hired in Greenhouse Recruiting so they can be managed in your preferred HRIS.

After you've set up HRIS Link for hired candidates, you may need to update the server information for HRIS Link over time as your organization grows or changes.

In this article

Manage HRIS Link for hired candidates

Log in to Greenhouse Recruiting and click the Configure icon on your navigation bar.

Click Dev Center on the left.

Configure page shows Dev Center button highlighted in marigold emphasis box

Click HRIS Link.

Dev Center page shows HRIS Link button highlighted in marigold emphasis box

Scroll to HRIS Link for hired candidates, and you'll see your current setup.

HRIS Link for hired candidates section shows an example SFTP connection enabled with PGP encryption enabled

Your organization may have an S3 or an SFTP setup.

S3

Hover over S3 and click the Edit icon.

An example HRIS Link for hired candidates shows an S3 setup with the Edit icon highlighted in marigold emphasis box

Update your S3 configuration as needed. You can edit the following settings:

  • AWS bucket
  • AWS access key ID
  • AWS secret access key
  • Object key prefix

HRIS Link for hired candidates show S3 configuration settings highlighted in a marigold emphasis box

When finished, click Save.

Click Confirm save.

Once complete, we'll deliver a payload to the S3 bucket each time a candidate is marked as hired in Greenhouse Recruiting. Learn more: HRIS Link for hired candidates.

Tip: Check out an example hired candidate export in XML.

SFTP

Hover over SFTP and click the Edit icon.

An example HRIS Link for hired candidates SFTP setup is shown with the Edit icon highlighted in marigold emphasis box

Update your SFTP configuration as needed.

HRIS Link for hired candidates show example SFTP configuration settings

You can edit the following settings:

  • Server address
  • Export new hire path
  • Username
  • Password

Note: The export new hire path is the specific folder or path in which you wish to export new hires.

When finished, click Save.

Click Confirm save.

Once complete, we'll deliver a payload to the S3 bucket each time a candidate is marked as hired in Greenhouse Recruiting. Learn more: HRIS Link for hired candidates.

Tip: Check out an example hired candidate export in XML.

Manage PGP encryption

With HRIS Link, your Greenhouse technical consultant can enable PGP encryption on the new hire exports for added security.

Once enabled, you can manage PGP encryption on Greenhouse Recruiting.

Log in to Greenhouse Recruiting and click the Configure Configure icon icon on your navigation bar.

Click Dev Center on the left.

Click HRIS Link.

Scroll to HRIS Link for hired candidates and hover over PGP to select the Edit Edit icon icon.

An_example_HRIS_Link_for_hired_candidates_setup_shows_PGP_encryption_enabled_and_the_Edit_icon_highlighted_in_marigold_emphasis_box.png

You can manage the following settings for PGP encryption:

  • Recipient public key
  • Recipient email address

HRIS Link for hired candidates shows example PGP encryption settings

When finished, click Save.

Click Confirm save.

We'll use the encryption public key on your new hire exports.