1. Greenhouse Support
  2. All Recruiting topics
  3. Integrations
  4. HRIS Link
  5. Export hired candidates

Set up HRIS Link for hired candidates

Permissions: Site Admin

Product tier: Available for Expert subscription tier with HRIS Link add-on

With HRIS Link, you can automatically export candidates as soon as they are hired in Greenhouse Recruiting to be managed in your preferred HRIS.

To use HRIS Link for hired candidates, provide your Greenhouse technical consultant with your preference for exporting new hires to an SFTP server or S3 bucket. You can then finish set up in Greenhouse Recruiting, and be ready to transform the new hire information for use in your HRIS.

In this article

Before you begin

First, decide how to receive your new hire payloads, including the method, the format, and whether to use encryption:

  • Method: SFTP or S3
  • Format: JSON or XML
  • Encryption: We can enable PGP encryption for the payloads.

Tip: Check out an example hired candidate export in XML.

Provide your preferences to your Greenhouse technical consultant, and they'll enable HRIS Link for hired candidates for your organization.

Once enabled, you're ready to set up HRIS Link for hired candidates for SFTP or S3, and manage PGP encryption for the new hire exports.

Set up HRIS Link for hired candidates

SFTP

Once enabled, log in to Greenhouse Recruiting and click the Configure Configure icon icon on your navigation bar.

Click Dev Center > HRIS Link.

Dev Center page shows HRIS Link button highlighted in a marigold emphasis box

Scroll to HRIS Link for hired candidates.

Hover over SFTP and click the Edit Edit icon icon.

An_example_HRIS_Link_for_hired_candidates_SFTP_setup_is_shown_with_the_Edit_icon_highlighted_in_marigold_emphasis_box.png

Configure your SFTP settings.

HRIS Link for hired candidates for SFTP shows an example server address, new hire export path, username, and password

You can configure the following settings:

  • Server address
  • Export new hire path
  • Username
  • Password

Note: The export new hire path is the specific folder or path in which you wish to export new hires.

When finished, click Save.

Click Confirm save.

Once complete, we'll deliver a payload to the provided endpoint each time a candidate is marked as hired in Greenhouse Recruiting. Learn more: HRIS Link for hired candidates.

Tip: Check out an example hired candidate export in XML.

Next, if necessary, you can manage PGP encryption for the new hire payload.

S3

Once enabled, log in to Greenhouse Recruiting and click the Configure Configure icon icon on your navigation bar.

Click Dev Center > HRIS Link.

Dev Center page shows HRIS Link button highlighted in a marigold emphasis box

Scroll to HRIS Link for hired candidates.

Hover over S3 and click the Edit Edit icon icon.

An_example_HRIS_Link_for_hired_candidates_shows_an_S3_setup_with_the_Edit_icon_highlighted_in_marigold_emphasis_box.png

Configure your S3 settings.

HRIS Link for hired candidates shows S3 configuration settings highlighted in a marigold emphasis box

You can configure the following settings:

  • AWS bucket
  • AWS access key ID
  • AWS secret access key
  • Object key prefix

Tip: Check out the AWS Identity and Access Management documentation for more info.

When finished, click Save.

Click Confirm save.

Once complete, we'll deliver a payload to the S3 bucket each time a candidate is marked as hired in Greenhouse Recruiting. Learn more: HRIS Link for hired candidates.

Tip: Check out an example hired candidate export in XML.

Next, if necessary, you can manage PGP encryption for the new hire payload.

PGP encryption

With HRIS Link, your Greenhouse technical consultant can enable PGP encryption on the new hire payloads for added security.

Once enabled, you can manage PGP encryption on Greenhouse Recruiting.

Log in to Greenhouse Recruiting and click the Configure Configure icon icon on your navigation bar.

Click Dev Center > HRIS Link.

Scroll to HRIS Link for hired candidates and hover over PGP to select the Edit Edit icon icon.

An_example_HRIS_Link_for_hired_candidates_setup_shows_PGP_encryption_enabled_and_the_Edit_icon_highlighted_in_marigold_emphasis_box.png

You manage the following settings for PGP encryption:

  • Recipient public key
  • Recipient email address

HRIS Link for hired candidates shows example PGP configuration settings

When finished, click Save.

Click Confirm save.

We'll use the encryption public key on your new hire exports.