Built's Position Intelligence platform streamlines workforce planning activities using its proprietary position-first methodology. Whether you need a better org chart, robust position management/control, headcount planning, or help creating succession plans—Built is the answer. Each of Built's modules can be purchased individually or combined for a comprehensive solution.
Built's integration with Greenhouse Recruiting allows you to utilize Built's configurable approval workflow before sending requisitions to Greenhouse, optimizing collaborative processes and seamlessly aligning system data.
Configure the Built integration
Connect Built to Greenhouse
Note: Only Company Admins and HR Admins can manage company settings. Learn more about managing user roles and permissions.
Log in to your Built account.
Click your company name at the top of the main navigation, then click Company Settings.
Click the Integrations tab.
Click Greenhouse in the list of integrations.
Click Connect. You will be redirected to Greenhouse and prompted to log in if you aren't already.
Optionally click to authorize using a service account, and click Authorize. You will be redirected back to Built.
Notes:
- After connecting to Greenhouse, daily automatic imports will be enabled. You may also initiate a manual import from Greenhouse at any time.
If your Greenhouse tier supports it, Built recommends creating an opening custom field in Greenhouse, allowing you to send Built position IDs for requisitions.
To do this, click the Configure icon, then click Custom Options.
Locate the Company custom fields section, click Openings, then click Add field.
Enter the field name Built Position ID, click the Field type dropdown to select Short textbox, and click Save.
Configure automatic import frequency and notifications
Navigate to Company Settings > Imports.
Locate the Greenhouse Import Settings section and click the Edit button.
If not yet enabled, select Yes to enable automatic imports.
Select your desired import frequency.
Enter an email address for automated import notifications.
Disable automatic imports
- Navigate to Company Settings > Imports.
- Locate the Greenhouse Import Settings section and click the Edit button.
- In the Enable Automatic Imports field, select No.
Data exchange
Data used to create jobs in Greenhouse
| Built Field(s) | Greenhouse Field |
| External Req Status | Job Status |
| Department | Department |
| Greenhouse Template | Job Template |
| Location | Office |
| Number of Positions/Reqs Filled | Openings |
| Req ID / External Req ID | Requisition ID |
| Title | Internal Job Name |
Once a Built requisition is sent to Greenhouse, only the requisition's status in Greenhouse will be automatically updated in Built.
Data used to create openings in Greenhouse
| Built Field(s) | Greenhouse Field |
| Req ID | Opening ID |
| {Date the requisition is sent to Greenhouse} | Open Date |
| Built Position ID | Built Position ID (Opening Custom Field) |
Job data imported from Greenhouse
| Built Field(s) | Greenhouse Field |
| External Req Status | Job Status |
| Department | Department |
| Greenhouse Template | Job Template |
| Hiring Manager | Hiring Manager |
| Location | Office |
| Number of Positions/Reqs Filled | Openings |
| Req ID/External Req ID | Requisition ID |
| Title | Internal Job Name |
Use the Built integration
After successfully enabling the integration, requisitions will be imported automatically from Greenhouse Recruiting, and daily automatic imports will be enabled.
Manually import job requisition data from Greenhouse
From Built's main menu, navigate to the Recruiting page.
Click the import/export icon in the upper-right corner of the page and select Import.
Once the import is complete, click View Requisitions.
Send requisitions to Greenhouse
When sending requisitions to Greenhouse, you can choose whether to create a new job or openings for an existing job. By default, requisition data sent from Built to Greenhouse will include the information listed in the table above. Alternatively, you can request a custom dataset to meet your organization's needs.
While Built's requisition approval workflows help your team ensure the appropriate approvals, admins can skip pending approvers or bypass a requisition's approval process when flexibility is needed.
To send an approved requisition from Built to Greenhouse:
Navigate to Built's Recruiting page.
On the Requisitions table, search or scroll to locate the requisition you would like to send, then click the requisition ID.
When the requisition opens, locate the Greenhouse Requisition section, then click Send to ATS.
Enter the appropriate information, then click Send to ATS.
Disconnect the Built integration
Once you have disconnected Greenhouse from your Built account, future imports cannot be initiated.
- Navigate to Company Settings > Integrations.
- Click Greenhouse in the list of integrations.
- Click the Deactivate button.
- Click OK.
Additional resources
To learn more, reference the Built Knowledge Base, or contact the Customer Success Team at support@builtapp.com.