CV-Transformer integration – Greenhouse Support

CV-Transformer helps recruiters turn messy candidate CVs into clean, professional, and consistently branded documents. CV-Transformer's AI assistant drafts the entire CV, allowing recruiters to simply add the finishing touches and saving them hours of manual work. With a flexible layout builder, agencies can create fully custom designs including any data fields they need.

CV-Transformer's integration with Greenhouse Recruiting allows recruiters to sync candidates between the two platforms, speeding up the CV-transformation process even further.

Configure the CV-Transformer integration

To configure the CV-Transformer integration, follow these steps:

Navigate to Settings > Integrations

Under ATS, select Greenhouse and click Connect

CV-Transformer integrations page showing Greenhouse ATS with Connect button

Enter your service account email address (site admin) and click Log in to Greenhouse

CV-Transformer prompt to enter Greenhouse service account email address

Select Authorize using a service account, then click Authorize

Greenhouse authorization screen with Authorize using a service account option selected

Once complete, you'll be redirected back to CV-Transformer.

Connect Greenhouse users with CV-Transformer users

Before using the integration, make sure that all users are connected between the two platforms. This way candidates created in CV-Transformer will have the correct "recruiter" set in Greenhouse, and candidates created in Greenhouse will have the correct "contact" set in CV-Transformer.

You can connect users between the platforms directly from the integration page within CV-Transformer.

If some users are registered in Greenhouse, but not in CV-Transformer, consider inviting them to CV-Transformer.

You can do this within CV-Transformer by going to Team, clicking +Member and filling in their details.

CV-Transformer Team page showing the +Member button to invite new users

If some users are registered in CV-Transformer, but not in Greenhouse, consider inviting them to Greenhouse.

You can do this within Greenhouse by going to Configure, then Users and clicking +New Users.

Greenhouse Configure Users page showing the +New Users button

Data mapping between Greenhouse and CV-Transformer

Greenhouse	CV-Transformer	Use-case
Users (id + name + email)	Members (external ID)	Mapping users as described above
Candidates + Applications + Candidate Educations + Candidate Employments	Candidate external data	Reducing duplicate data entry while formatting CVs
Attachments	Candidate attachments	Reducing need for manual download and upload

Use the CV-Transformer integration

Greenhouse → CV-Transformer sync

When someone creates a candidate (or prospect) in Greenhouse, that candidate is imported into CV-Transformer.

The contact in CV-Transformer is equivalent to the "recruiter" in Greenhouse.

Initially, the candidate will be "pending" (yellow clock icon). This way it is available in CV-Transformer, but we don't charge for it yet.

CV-Transformer candidate list showing a pending candidate with yellow clock icon

The imported candidate will start blank and we can select attachments (such as resumes) from Greenhouse.

(For illustration purposes we've used a very simple layout here).

CV-Transformer blank candidate template with Greenhouse attachment selection

Now, the user can ask the AI to fill in the proposal.

The AI assistant has access to context such as the text from the uploaded attachments, and the candidate's data within Greenhouse.

CV-Transformer AI assistant generating a candidate proposal

Once happy with the proposal, the user can Share and Save to Greenhouse.

CV-Transformer proposal view showing Share and Save to Greenhouse options

Now, the formatted proposal is available in Greenhouse and users can continue as usual from there. The attach action is made on behalf of the Greenhouse user linked to the currently active CV-Transformer user (using the On-Behalf-Of header).

Formatted CV proposal attached to a candidate profile in Greenhouse

CV-Transformer → Greenhouse sync

When a candidate is created within CV-Transformer and it has at least one attachment (CV, Vacancy, etc.), a new prospect will be created within Greenhouse.

CV-Transformer uses an AI model to extract data from the uploaded attachment, so that the candidate is created in Greenhouse with much data populated already:

Greenhouse candidate profile showing auto-populated data from CV-Transformer AI extraction

Additionally, we add a note to the candidate in Greenhouse. This way, the user can easily find their way back to the candidate in CV-Transformer to make further edits to the proposal.

Greenhouse candidate note containing a link back to the candidate in CV-Transformer

The candidate is created on behalf of the user that is linked to the CV-Transformer user that created the candidate.

Additional resources

For additional information not covered here, reach out to support@cv-transformer.com.

Pricing

CV-Transformer's pricing is usage-based. One candidate equals one credit. We offer both non-expiring credit bundles in a pre-paid fashion and a monthly billing model in which organizations can get bulk discounts by opting for minimum guarantees: https://www.cv-transformer.com/en/pricing

Layouts

Layout builder is accessible to all users (except when denied by an org admin). We even have a layout library (https://www.cv-transformer.com/en/layouts).

Often though, we design the layouts for organizations. Feel free to reach out to learn more about all possibilities.

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