KodiakHR’s automated referencing solution helps talent acquisition teams save time, improve the quality of feedback they get from references, and turn references into a source of high-quality passive talent.
Greenhouse Recruiting's integration with KodiakHR allows you to seamlessly add a KodiakHR reference check to a job's interview plan. In this article, we will cover how to:
- Enable the Greenhouse / KodiakHR Integration
- Add a KodiakHR Stage to your Job’s Interview Plan
- Send and Review the Reference Check
Enable the Greenhouse / KodiakHR Integration
To start, click here to open a ticket with Greenhouse, or if you are logged in to your Greenhouse account, click the “Get help” widget in the bottom left of your screen. Let the Greenhouse Support Team know that you are setting up your KodiakHR integration and need a SendSafely link so you can add your KodiakHR API key to Greenhouse.
Once you have received the SendSafely link from Greenhouse, log into KodiakHR and navigate to Settings, then API Tokens.
Click Create API Token, type Greenhouse into the text box, and click Save.
A new API token will be generated, which you can click to copy. Once you have copied the API token, open the SendSafely link provided by the Greenhouse Support Team and click Add Message.
Then paste the API token into the Add Content box, and click Submit.
Note: To verify your identity, the Greenhouse Support Team might ask you to provide a Support Verification Code before completing the integration process.
Once the API token has been added to your Greenhouse account, the Greenhouse Support Team will email you to confirm that your integration with KodiakHR is enabled.
Add a KodiakHR Stage to your Job’s Interview Plan
Once the Greenhouse / KodiakHR integration is enabled for your organization, you will be able to add KodiakHR as an Interview stage.
To do this for an existing job, navigate to a job (All Jobs > Job Name) and click Job Setup from the Job navigation bar.
From the Job Setup page, navigate to Interview Plan on the left-hand panel.
Next, click Add stage on the right side of the page
From the Add Stage dialog box, select the KodiakHR stage. When finished, click Add to apply the stage to the job's interview plan.
Send and Review the Reference Check
When candidates are moved into the KodiakHR stage, Greenhouse will display a Send Test link.
Once you click “Send Test”, a window will open and you can choose the reference check survey you would like to use. Select the survey you want to use and click “Send Test”.
Note: When you “send test” from Greenhouse, the reference check instructions will be sent to the candidate by KodiakHR.
The status of the reference check will be viewable in Greenhouse on the candidate’s profile:
Once the candidate’s references have completed the KodiakHR reference check survey, the Candidate Report will be available in Greenhouse on the candidate’s profile.
If you click on the KodiakHR stage, you can click “View Report” to download the candidate’s report.
If you need help, use the “Help” bubble in the bottom right of your screen inside the KodiakHR app, or email firstname.lastname@example.org.