With just-in-time position export, jobs originate in Greenhouse Recruiting and are exported to Workday upon candidate hire. The position, candidate, and worker record data all come from Greenhouse Recruiting via a web hook. This option is recommended if Greenhouse Recruiting can be the source of truth for job data.

 

Screenshot of an informational diagram showing the relationship between Greenhouse Recruiting and Workday properties

 

Prerequisites

  • Relevant job and / or offer field options are kept in sync using custom option sync.
  • Workday Studio (or other middleware)
  • Greenhouse Recruiting web hook configuration

Note: Any job and / or offer field options that are not kept in sync via custom option sync must be manually maintained.

Just-in-time position workflow

  1. Create a job in Greenhouse Recruiting, ensuring Workday position requirements are captured.
  2. Hire candidate into the Greenhouse Recruiting job to trigger the candidate hired web hook.
  3. Export job data to Workday to create the position.
  4. Export application, candidate, and offer data to Workday to create the hire record and place them in the just-created position.

Additional resources