Greenhouse Recruiting’s integration with Datapeople enables you to write effective and inclusive job descriptions, proven to attract more qualified and diverse candidate pools, which you can then push back to Greenhouse Recruiting with one click. Additionally, the integration allows you to seamlessly manage users and their permissions in Datapeople by mirroring their access from Greenhouse Recruiting.

In this article:

Configure user setup permissions in Greenhouse Recruiting

In order to enable the Greenhouse Recruiting / Datapeople integration, you will need the developer permission Can manage ALL organization’s API Credentials.

Contact a Greenhouse user in your organization with Site Admin permissions with the additional user-specific permission Can edit another user's advanced permissions to apply the developer permission to your account.

Have the user with Site Admin level permissions edit your user account's permissions by navigating to the Configure icon Icon_-_Configure.png  > Users > Your Name.

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The user with Site Admin permission should navigate to the User-Specific Permissions panel on your user page and expand the Developer Permissions dropdown menu. 

The user should select Manage ALL organization’s API Credentials so that a check is in the checkbox. When finished, click Save.

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Repeat as necessary for any other user that should have access to set up the integration.

Create a Harvest API key for the Greenhouse Recruiting / Datapeople integration

To create a Harvest API key for the integration, click on the Configure icon Icon_-_Configure.png in the upper right-hand corner. Navigate to Dev Center on the left.

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From the Dev Center page, click API Credential Management.

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From the API Credential Management page, click Create New API Key to generate the API key for Datapeople.

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In the Create New Credential box, make the following selections:

  • API Type: Harvest
  • Partner: Datapeople
  • Description: Datapeople Harvest API Key

When finished, click Manage Permissions to generate the Harvest API key and automatically assign it the appropriate permissions required by Datapeople.

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In the subsequent dialog box, click Copy to save your API key to your clipboard. Store the API key in a secure location to provide to Datapeople in the next step. 

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Click I have stored the API Key once you have copied and saved the key.

Note: You cannot access the full API key again after clicking I have stored the API Key. If you lose your API key and need to access it later, you must create a new API key, provide it to Datapeople, and then revoke access to the original key.

On the subsequent page, confirm the following permissions are assigned to your new API key:

Applications

  • GET: Retrieve Application
  • GET: List Applications

Candidates

  • GET: Retrieve Candidate
  • GET: List Candidates

Departments

  • GET: Retrieve Department
  • GET: List Departments

Jobs

  • GET: Retrieve Job
  • GET: List Jobs
  • GET: Hiring team

Job Posts

  • GET: List Job Posts
  • GET: Retrieve Job Post for Job
  • GET: List Job Posts for Job
  • PATCH: Update job posts

Job Stages

  • GET: Retrieve Job Stage
  • GET: List Job Stages
  • GET: List Job Stages for Job

Sources

  • GET: List Sources

Users

  • GET: Retrieve User
  • GET: List Users
  • GET: List User Job Permissions
  • GET: List User Future Job Permissions

EEOC

  • GET: Retrieve EEOC Data for Application
  • GET: List EEOC

User Roles

  • GET: List User Roles

Job Openings

  • GET: List Openings For a Job

Custom Fields

  • GET: Get custom fields

If any of the above permissions are not checked, place a checkmark in the box beside the permission.

Click Save when finished.

Your Harvest API key for the Greenhouse Recruiting / Datapeople integration is created and configured! Provide your Harvest API key to the Datapeople team in the next step.

Setup the Greenhouse Recruiting / Datapeople integration

To finish setup of the integration, provide your Harvest API key to the Datapeople Onboarding team following the steps below.

1. Log in to your Datapeople account at https://app.datapeople.io.

2. Select Integrations from the Account dropdown on the top right.

3. Submit your Email and API Key to Datapeople using the form.

4. You may encounter an Account Maintenance screen in Datapeople while the integration is in progress. You will be notified when setup is complete.

Use the Greenhouse Recruiting / Datapeople integration

Once setup is complete, you can use the Greenhouse Recruiting / Datapeople integration to sync job post edits and to sync user permissions between the two platforms. 

Sync job post edits between Greenhouse Recruiting and Datapeople

Greenhouse Recruiting will accept edits to your job posts made in Datapeople with just a couple of clicks. While viewing a Greenhouse Recruiting draft job on Datapeople, make the appropriate job post edits, then click Sync.

Click Sync Job With Greenhouse to confirm your changes.

The job title and job description will export from Datapeople and sync your updates in Greenhouse Recruiting.

Note: Datapeople automatically checks Greenhouse Recruiting every 20 minutes and syncs jobs, job descriptions and job statuses.

Sync users and permissions between Greenhouse Recruiting and Datapeople

User permissions on Datapeople, including the ability to see and edit jobs, are inherited from Greenhouse Recruiting.

Note: When creating a user account on Datapeople, you must use the same email that you use to access Greenhouse Recruiting in order for permissions syncing to occur.

Additional resources

For information not covered here, reach out Datapeople Support at support@datapeople.io.