Candidate personal pronouns

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Pronouns are personal and profoundly important facets of our identity, and it is important for hiring teams to make sure they know the specific pronouns each candidate uses, whether they use female, male, or gender-neutral pronouns. Knowing and using a candidate’s personal pronouns is a positive way to support them in your hiring process and demonstrate a company culture of inclusion and belonging.

The candidate personal pronouns feature makes it easy for your company to invite candidates to share their pronouns at the appropriate stage in the hiring process, then displays a candidate's pronouns clearly to interviewers to help create a respectful, comfortable interviewing experience. 

In this article, we will cover:

 

Enable candidate personal pronouns

To begin, click the ellipsis icon Ellipsis.png from your navigation bar. Click Inclusion from the dropdown menu.

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From the Inclusion page, navigate to the Configure panel on the right-hand side and click Configure tools to reduce bias.

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From the Configure Inclusion Tools page, scroll down to the Interviewing panel and click the toggle inline with Prompt candidates to provide their personal pronouns so a checkmark appears.

Note: Once enabled, the candidate pronouns feature is turned on for every job. It is not possible to enable this feature for only select jobs or candidate availability requests.

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Moving forward, each candidate who receives an availability request email will see the option to provide their pronouns at the bottom of the Submit Availability page. 

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Candidates have the option to select one or more of the following choices: 

  • she/her/hers
  • he/him/his
  • they/them/theirs
  • self-describe, please specify (when selected, this option presents a free-text field)

For candidates who might not be familiar with sharing their pronouns, clicking What are personal pronouns? provides more context.

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Candidates who provide their pronouns will not be prompted to provide them again if they are sent additional availability requests during their interview process. 

 

View candidate personal pronouns

Submitted candidate pronouns are available in three locations:

  • At the top of the candidate's profile, below the candidate's name.

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  • Within every Interview Kit for the candidate.

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  • From the candidate's Details tab > Additional Details panel.

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Surfacing a candidate's pronouns in these locations ensures all users who might interact with the candidate have appropriate access to this information. 

To preserve candidate privacy, candidate pronouns are not exposed in any of the following:

  • Native reports, including Candidate Reports
  • Integrations / third-party partners
  • Harvest API 
  • BI Connector

Only users with permission to view a candidate can view the candidate's pronouns. 

 

Delete candidate  personal pronouns

A Job Admin or Site Admin can delete a candidate's pronouns if necessary. To delete a candidate's pronouns, navigate to the candidate's profile and click the Details tab.

Note: Deleting candidate pronouns is a permanent action. This cannot be undone.

Navigate to the Additional Details panel and hover your cursor over the Personal Pronouns field. Click the Delete icon Delete.png.

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In the subsequent dialog box, click Delete to confirm you wish to remove the candidate's pronouns permanently.

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Organizations using GDPR or other data privacy configurations can delete candidate pronouns as part of the data anonymization process. Click here to learn more.