When explicit consent is selected as the legal basis for your organization's GDPR configuration, any prospect or candidate that enters your account will need to provide consent to have their data collected, stored, and processed.
Anyone under a data retention rule that does not enter through a consent portal will be sent a consent request email automatically. Additionally, this email can be manually sent to pre-existing candidates and / or prospects in your account who have not yet given consent.
In this article, we will cover how to edit the copy of the consent request email.
To edit the consent request email template, click the Configure icon on your navigation bar, then select Email Templates on the left.
Navigate to your default GDPR notification under Organization-Wide Templates and click the Edit icon beside the Default GDPR Notification template.
From the Edit Email Template page, input a name for the template, sender address, and subject heading for the email in the appropriate fields.
Draft language that will be automatically sent to candidates whose data you are collecting. When you have finished, click Save.
Greenhouse Recruiting will automatically append buttons to Give Consent or Deny Consent to the end of the email when it is delivered to candidates or prospects. The text of these buttons is non-editable.