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Exclude Job-Based Permissions on Future Jobs

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Note: On October 21, 2021, we began deprecating the Interviewer permission level as the final step in our simplified interviewing permissions update. If you do not see the Interviewer permission level available in Greenhouse Recruiting, your organization’s account has been updated already, and references in this article to the Interviewer permission level are no longer applicable. 

Greenhouse Recruiting allows organizations to automatically assign users job-based permissions on future jobs. In some cases, your team might wish to assign job-based permissions to a user on all future jobs except those in a specified Office and/or Department. In this article, we will discuss how to exclude job-based permissions on future jobs for Job Admin / Interviewer users. 

Example: An Associate Recruiter on your team should have Job Admin: Standard permissions on all future jobs in their home office of New York except for jobs in the People department. Using the Exclude permissions function, you can grant the Associate Recruiter this access easily by applying the following two permissions to the user's account: 

  • All Future jobs in New York
  • Exclude Permissions for: All Future People jobs in New York

To exclude job-based permissions on future jobs for a user, navigate to the Configure icon Configure.png in the upper right-hand corner, then click Users in the left-hand panel. 

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Click the name of the user from whom you wish to exclude future job-based permissions.

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On the Edit User page, navigate to the Permissions panel, then locate the Job-Based Permissions section and click Add

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Use the filters at the top of the Add Job Permissions page to set the Office and/or Department where you wish to exclude future permissions for the user. 

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Note: It is not possible to exclude permissions on all future jobs. The Exclude permissions option will appear only when assigning future job permissions in a specified Office and/or Department.

Once you have filtered for the appropriate Office and/or Department, navigate to the Future Jobs section and click the pencil icon inline with All Future Jobs...

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A dropdown will appear. Click the dropdown, then select Exclude permissions. When finished, click Save

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Moving forward, the user will not be automatically assigned any job-based permissions on jobs created in the Office and/or Department where you excluded permissions. 

If you wish to assign the user permissions on a job which is in an Office and/or Department where you have excluded future permissions, you can still do so manually using the standard assign job-based permissions process