In this article, we will cover how to delete personal data for multiple candidates and/or prospects using Greenhouse Recruiting's bulk action feature. If you need to delete the personal data for multiple candidates because their data retention timer has lapsed, click All Candidates on the navigation bar.
From the All Candidates page, expand the Profile Details filter panel on the left-hand side.
Use the Profile Details filter panel to select Rejected from the Status dropdown menu. Additionally, select Data due to be deleted from the GDPR Status dropdown menu.
Confirm the Rejected and GDPR data due to be deleted filters appear at the top of the page. Click the X next to the Active filter to remove this default filter from the list of candidates/prospects.
With your list of candidates/prospects filtered by the appropriate requirements, click Bulk Actions at the top-right of the page.
Click Select All to choose all candidates on the filtered list. Click Edit Selected (#) when finished.
From the subsequent dialog box, navigate to the Action section and click Delete Candidates' Personal Data.
Note: Deleting candidate's personal data is a permanent action that cannot be undone.
Review all the pre-selected personal data fields to be deleted for candidates included in the bulk action. When ready, click Yes, Delete Data.