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VidReferencing by VidCruiter

VidCruiter offers Automated Reference Checking which can be integrated directly within Greenhouse. When an applicant reaches the Reference Check step in Greenhouse, VidCruiter will automatically contact the candidate via email, asking them to enter reference information for a specified number of references. Once the information is entered by the applicant, each reference is automatically emailed with a link to complete the Reference Check. Once all references complete the Reference Check, Greenhouse will populate a shareable link to view all of the Reference Check responses provided towards the candidate.

Greenhouse Recruiting's integration with VidCruiter allows you to seamlessly add VidCruiter Reference Checking assessment to a job's interview plan. In this article, we will cover how to:

  • Enable the Greenhouse/VidCruiter Integration
  • Add VidCruiter Stage to Job’s Interview Plan
  • Configure the VidCruiter Stage
  • Send and Review the Test

Enable the Greenhouse/VidCruiter Integration

To start, contact your VidCruiter representative (csm@vidcruiter.com) to receive your API key. Once you have received your API key, click here to open a ticket with Greenhouse.

Note: Do not send the API key in this initial email. API Keys allow access to sensitive data and must be kept secret. If an API Key is shared in an email and your email is intercepted by a malicious third party or your email account is hacked, the hacker would be able to view and access your API Key. For this reason, we require API Keys to be shared securely using SendSafely, Greenhouse’s secure data transfer platform.

 

The Greenhouse Support Team will respond with a SendSafely link for you to enter your API key. A notification will be sent to the Greenhouse Support Team after you have entered your API key and they will email you to confirm that your API key has been set up in your account and your integration is enabled.

 

Add VidCruiter Stage to Job’s Interview Plan

Once the Greenhouse/VidCruiter integration is enabled for your organization, you will be able to add the VidCruiter Reference Check assessment as an Interview stage. 

To do this for an existing job, navigate to a job (All Jobs>Job Name) and click Job Setup from the Job navigation bar.

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From the Job Setup page, navigate to Interview Plan on the left-hand panel. Scroll down the page and click + Add a Stage.

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From the Add Stage dialog box, select the VidCruiter stage. When finished, click Add to apply the stage to the job's interview plan.

 

 

 

Configure VidCruiter Stage

Once the stage has been added to the job's interview plan, click ‘Edit’ for the VidCruiter step.

Use the provided drop-down menu to choose assessments that you have previously set up in VidCruiter. 

Select the appropriate assessment and assign at least one Greenhouse user to grade/review submitted assessments. When finished, click Save.

Note: Keep in the mind that all configuration of the assessment itself, as well as the email template, will need to be done in VidCruiter. 

 

 

Send and Review the Test

When candidates are moved into the VidCruiter interview stage, Greenhouse will display a Send Test link.

Note: When you send a test from Greenhouse, the interview instructions are actually sent by VidCruiter.

 

 

 

 

The status of the assessment will be viewable in Greenhouse:

 

 

Once the candidate has submitted their test, the Interview Kit will contain a link to view the submitted test within the VidCruiter platform.

 

After you click on the Interview Kit on the candidate’s profile, you’ll be taken to a page where the URL is available to view the test results within VidCruiter.  

 

Need help?

For questions regarding implementation and pricing, chat with a live sales representative or submit a demo request at https://vidcruiter.com/.

 

For troubleshooting assistance, please contact csm@vidcruiter.com for troubleshooting assistance regarding the integration.