Permissions: Site Admin
Product tier: Available for all subscription tiers
Data selected for deletion in a data retention rule will be removed from all reports and from the candidate profile after a configured time period when the candidate is rejected on all applications, or when the candidate requests that their data be deleted.
The tables below outline the actions Greenhouse Recruiting takes when your organization elects to delete / anonymize certain data.
Personal info
| Data |
Details |
| Name and pronunciation recording |
Delete the candidate's name and recording and replace the name with Anonymized #.
Note: This only deletes the candidate's name as it appears on their candidate profile. The Activity Feed could continue to show logs that display the candidate's name.
|
| Pronouns |
Delete the candidate's personal pronouns |
| Current company |
Delete the candidate's current company |
| Current title |
Delete the candidate's current title |
| Headline |
Delete the candidate's headline |
| Phone numbers |
Delete all phone numbers attached to candidate profile |
| Email |
Delete all email addresses attached to the candidate profile |
| Social media |
Delete all social media addresses attached to the candidate profile |
| Websites |
Delete all website addresses attached to the candidate profile |
| Address |
Delete the candidate's address |
| Education |
Delete all education values attached to the candidate profile |
| Employment |
Delete all employment values attached to the candidate profile |
Other details
| Data |
Details |
| Candidate custom fields |
Delete all custom candidate fields attached to the candidate's profile |
| Location |
Delete location field for each of the candidate's applications |
| Tags |
Remove all tags attached to the candidate's profile |
| Referral questions |
Delete all referral answers |
| Follow-up reminders |
Delete any follow-up reminder configured for the candidate |
| Attachments |
Delete all attachments for all applications associated with the candidate |
Source
| Data |
Details |
| Source |
Delete the source for all applications associated with the candidate |
| Who gets credit |
Delete credited to value for all applications associated with the candidate |
Responsibility
| Data |
Details |
| Recruiter |
Delete recruiter value assigned to the candidate |
| Coordinator |
Delete coordinator value assigned to the candidate |
Candidate application / prospect process
| Data |
Details |
| Job post questions |
Delete candidate responses to job post questions |
| Application custom fields |
Delete all information |
| Candidate stage data |
Wipe away the entered / exited dates from every stage, move the application back to the first stage, and make the application date equal today |
| Scorecards and interviews |
Delete all scorecards with this candidate ID and all interviews with any application from this candidate ID |
| Offer custom fields |
Delete all information on all offers on any of this candidate's applications without destroying that an offer was made |
| All offer data |
For each of this candidate's applications, destroy all offers |
| Rejection reason |
Delete rejection reasons for all applications associated with the candidate |
| Rejection notes |
Delete all notes specifically related to this candidate's rejection |
| Rejection questions |
Delete all referral answers for this candidate. |
| Prospect pool and stage |
Delete the prospect pool and the prospect pool stage for every application associated with this candidate |
| Prospect owner |
For each of this candidate's prospect applications, delete the prospect owner |
| Prospect considering for jobs |
Remove all associations between this prospect and jobs |
| Prospect considering for offices |
Remove all associations between this prospect and offices |
| Prospect considering for departments and offices |
Remove all associations between this prospect and departments |
| Forms |
Delete all candidate responses to forms |
Activity feed and integrations
| Data |
Details |
| Activity notes |
Delete all items in the candidate's Activity Feed that is considered an "Activity" type |
| Emails |
Delete records of any email sent to the candidate via Greenhouse Recruiting |
| Notes |
Delete all notes on the candidate |
| Prospect touchpoints |
Delete all touchpoints on the candidate, all the candidate's applications, and any notes associated with touchpoints. |
| LinkedIn InNotes |
Delete record of any LinkedIn InNotes synced to this candidate from LinkedIn |
| LinkedIn InMail |
Delete record of any LinkedIn InMails synced to this candidate from LinkedIn |
| Third-party integrations |
Disconnect the candidate's profile from the LinkedIn RSC integration |