The tables below outline the actions Greenhouse takes when your organization elects to delete/anonymize data.
Personal Info
| Data | Details |
| Name | Delete the candidate's name and replace with Anonymized # |
| Current Company | Delete the candidate's current company |
| Current Title | Delete the candidate's current title |
| Headline | Delete the candidate's headline |
| Phone Numbers | Delete all phone numbers attached to candidate profile |
| Delete all email addresses attached to the candidate profile | |
| Social Media | Delete all social media addresses attached to the candidate profile |
| Websites | Delete all website addresses attached to the candidate profile |
| Address | Delete the candidate's address |
| Education | Delete all education values attached to the candidate profile |
| Employment | Delete all employment values attached to the candidate profile |
Other Details
| Data | Details |
| Candidate Custom Fields | Delete all custom candidate fields attached to the candidate's profile |
| Location | Delete location field for each of the candidate's applications |
| Tags | Remove all tags attached to the candidate's profile |
| Referral Questions | Delete all referral answers |
| Follow-up Reminders | Delete any follow-up reminder configured for the candidate |
| Attachments | Delete all attachments for all applications associated with the candidate |
Source
| Data | Details |
| Source | Delete the source for all applications associated with the candidate |
| Who Gets Credit | Delete credited to value for all applications associated with the candidate |
Responsibility
| Data | Details |
| Recruiter | Delete Recruiter value assigned to the candidate |
| Coordinator | Delete Coordinator value assigned to the candidate |
Candidate Application/Prospect Process
| Data | Details |
| Job Post Questions | Delete candidate responses to job post questions |
| Application Custom Fields | Delete all information |
| Candidate Stage Data | Wipe away the entered/exited dates from every stage, move the application back to the first stage, and make the application date equal today. |
| Scorecards and Interviews | Delete all scorecards with this candidate ID and all interviews with any application from this candidate ID |
| Offer Custom Fields | Delete all information on all offers on any of this candidate’s applications without destroying that an offer was made. |
| All Offer Data | For each of this candidate’s applications, destroy all offers |
| Rejection Reason | Delete rejection reasons for all applications associated with the candidate |
| Rejection Notes | Delete all notes specifically related to this candidate’s rejection. |
| Rejection Questions | Delete all referral answers for this candidate. |
| Prospect Pool and Stage | Delete the prospect pool and the prospect pool stage for every application associated with this candidate |
| Prospect Owner | For each of this candidate’s prospect applications, delete the prospect owner. |
| Prospect Considering for Jobs | Remove all associations between this prospect and jobs. |
| Prospect Considering for Offices | Remove all associations between this prospect and offices. |
| Prospect Considering for Departments and Offices | Remove all associations between this prospect and departments. |
| Forms | Delete all candidate responses to forms |
Activity Feed and Integrations
| Data | Details |
| Activity Notes | Delete all items in the candidate's Activity Feed that is considered an "Activity" type |
| Emails | Delete records of any email sent to the candidate via Greenhouse |
| Notes | Delete all notes on the candidate |
| Prospect Touchpoints | Delete all touchpoints on the candidate, all the candidate’s applications, and any notes associated with touchpoints. |
| LinkedIn InNotes | Delete record of any LinkedIn Innotes synced to this candidate from LinkedIn. |
| LinkedIn InMail | Delete record of any LinkedIn Inmails synced to this candidate from LinkedIn. |
| Third-Party Integrations | Disconnect the candidate’s profile from the LinkedIn RSC integration |