Data to Delete Reference Guide – Greenhouse Support

The tables below outline the actions Greenhouse takes when your organization elects to delete/anonymize data.

Data	Details
Name and Pronunciation Recording	Delete the candidate's name and recording and replace the name with Anonymized #
Pronouns	Delete the candidate's personal pronouns
Current Company	Delete the candidate's current company
Current Title	Delete the candidate's current title
Headline	Delete the candidate's headline
Phone Numbers	Delete all phone numbers attached to candidate profile
Email	Delete all email addresses attached to the candidate profile
Social Media	Delete all social media addresses attached to the candidate profile
Websites	Delete all website addresses attached to the candidate profile
Address	Delete the candidate's address
Education	Delete all education values attached to the candidate profile
Employment	Delete all employment values attached to the candidate profile

Data	Details
Candidate Custom Fields	Delete all custom candidate fields attached to the candidate's profile
Location	Delete location field for each of the candidate's applications
Tags	Remove all tags attached to the candidate's profile
Referral Questions	Delete all referral answers
Follow-up Reminders	Delete any follow-up reminder configured for the candidate
Attachments	Delete all attachments for all applications associated with the candidate

Data	Details
Source	Delete the source for all applications associated with the candidate
Who Gets Credit	Delete credited to value for all applications associated with the candidate

Data	Details
Recruiter	Delete Recruiter value assigned to the candidate
Coordinator	Delete Coordinator value assigned to the candidate

Data	Details
Job Post Questions	Delete candidate responses to job post questions
Application Custom Fields	Delete all information
Candidate Stage Data	Wipe away the entered/exited dates from every stage, move the application back to the first stage, and make the application date equal today.
Scorecards and Interviews	Delete all scorecards with this candidate ID and all interviews with any application from this candidate ID
Offer Custom Fields	Delete all information on all offers on any of this candidate’s applications without destroying that an offer was made.
All Offer Data	For each of this candidate’s applications, destroy all offers
Rejection Reason	Delete rejection reasons for all applications associated with the candidate
Rejection Notes	Delete all notes specifically related to this candidate’s rejection.
Rejection Questions	Delete all referral answers for this candidate.
Prospect Pool and Stage	Delete the prospect pool and the prospect pool stage for every application associated with this candidate
Prospect Owner	For each of this candidate’s prospect applications, delete the prospect owner.
Prospect Considering for Jobs	Remove all associations between this prospect and jobs.
Prospect Considering for Offices	Remove all associations between this prospect and offices.
Prospect Considering for Departments and Offices	Remove all associations between this prospect and departments.
Forms	Delete all candidate responses to forms

Data	Details
Activity Notes	Delete all items in the candidate's Activity Feed that is considered an "Activity" type
Emails	Delete records of any email sent to the candidate via Greenhouse
Notes	Delete all notes on the candidate
Prospect Touchpoints	Delete all touchpoints on the candidate, all the candidate’s applications, and any notes associated with touchpoints.
LinkedIn InNotes	Delete record of any LinkedIn Innotes synced to this candidate from LinkedIn.
LinkedIn InMail	Delete record of any LinkedIn Inmails synced to this candidate from LinkedIn.
Third-Party Integrations	Disconnect the candidate’s profile from the LinkedIn RSC integration