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Data to Delete Reference Guide

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The tables below outline the actions Greenhouse takes when your organization elects to delete/anonymize data.

Personal Info

Data Details
 Name  Delete the candidate's name and replace with Anonymized #
 Current Company  Delete the candidate's current company 
 Current Title  Delete the candidate's current title
 Headline  Delete the candidate's headline
 Phone Numbers  Delete all phone numbers attached to candidate profile
 Email  Delete all email addresses attached to the candidate profile
 Social Media  Delete all social media addresses attached to the candidate profile
 Websites  Delete all website addresses attached to the candidate profile
 Address  Delete the candidate's address
 Education  Delete all education values attached to the candidate profile
 Employment   Delete all employment values attached to the candidate profile

 

Other Details 

Data Details
 Candidate Custom Fields  Delete all custom candidate fields attached to the candidate's profile
 Location   Delete location field for each of the candidate's applications
 Tags   Remove all tags attached to the candidate's profile
 Referral Questions   Delete all referral answers 
 Follow-up Reminders   Delete any follow-up reminder configured for the candidate
 Attachments   Delete all attachments for all applications associated with the candidate 

 

Source 

Data Details
 Source  Delete the source for all applications associated with the candidate
 Who Gets Credit  Delete credited to value for all applications associated with the candidate

 

Responsibility 

Data Details
 Recruiter  Delete Recruiter value assigned to the candidate
 Coordinator   Delete Coordinator value assigned to the candidate 

 

Candidate Application/Prospect Process 

Data Details
 Job Post Questions   Delete candidate responses to job post questions
 Application Custom Fields   Delete all information
 Candidate Stage Data   Wipe away the entered/exited dates from every stage, move the application back to the first stage, and make the application date equal today.
 Scorecards and Interviews   Delete all scorecards with this candidate ID and all interviews with any application from this candidate ID
 Offer Custom Fields   Delete all information on all offers on any of this candidate’s applications without destroying that an offer was made.
 All Offer Data   For each of this candidate’s applications, destroy all offers
 Rejection Reason  Delete rejection reasons for all applications associated with the candidate
 Rejection Notes  Delete all notes specifically related to this candidate’s rejection.
 Rejection Questions    Delete all referral answers for this candidate.
 Prospect Pool and Stage  Delete the prospect pool and the prospect pool stage for every application associated with this candidate
 Prospect Owner   For each of this candidate’s prospect applications, delete the prospect owner.
 Prospect Considering for Jobs   Remove all associations between this prospect and jobs.
 Prospect Considering for Offices   Remove all associations between this prospect and offices.
 Prospect Considering for Departments and Offices  Remove all associations between this prospect and departments.
 Forms   Delete all candidate responses to forms

 

Activity Feed and Integrations

Data Details
Activity Notes  Delete all items in the candidate's Activity Feed that is considered an "Activity" type
Emails  Delete records of any email sent to the candidate via Greenhouse
Notes  Delete all notes on the candidate
Prospect Touchpoints  Delete all touchpoints on the candidate, all the candidate’s applications, and any notes associated with touchpoints.
LinkedIn InNotes  Delete record of any LinkedIn Innotes synced to this candidate from LinkedIn.
LinkedIn InMail  Delete record of any LinkedIn Inmails synced to this candidate from LinkedIn.
Third-Party Integrations  Disconnect the candidate’s profile from the LinkedIn RSC integration