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Data to Delete Reference Guide

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The tables below outline the actions Greenhouse takes when your organization elects to delete/anonymize data.

Personal Info

Data Details
Name Delete the candidate's name and replace with Anonymized #
Current Company Delete the candidate's current company 
Current Title Delete the candidate's current title
Headline Delete the candidate's headline
Phone Numbers Delete all phone numbers attached to candidate profile
Email Delete all email addresses attached to the candidate profile
Social Media Delete all social media addresses attached to the candidate profile
Websites Delete all website addresses attached to the candidate profile
Address Delete the candidate's address
Education Delete all education values attached to the candidate profile
Employment  Delete all employment values attached to the candidate profile

 

Other Details 

Data Details
Candidate Custom Fields Delete all custom candidate fields attached to the candidate's profile
Location  Delete location field for each of the candidate's applications
Tags  Remove all tags attached to the candidate's profile
Referral Questions  Delete all referral answers 
Follow-up Reminders  Delete any follow-up reminder configured for the candidate
Attachments  Delete all attachments for all applications associated with the candidate 

 

Source 

Data Details
Source Delete the source for all applications associated with the candidate
Who Gets Credit Delete credited to value for all applications associated with the candidate

 

Responsibility 

Data Details
Recruiter Delete Recruiter value assigned to the candidate
Coordinator  Delete Coordinator value assigned to the candidate 

 

Candidate Application/Prospect Process 

Data Details
Job Post Questions  Delete candidate responses to job post questions
Application Custom Fields  Delete all information
Candidate Stage Data  Wipe away the entered/exited dates from every stage, move the application back to the first stage, and make the application date equal today.
Scorecards and Interviews  Delete all scorecards with this candidate ID and all interviews with any application from this candidate ID
Offer Custom Fields  Delete all information on all offers on any of this candidate’s applications without destroying that an offer was made.
All Offer Data  For each of this candidate’s applications, destroy all offers
Rejection Reason Delete rejection reasons for all applications associated with the candidate
Rejection Notes Delete all notes specifically related to this candidate’s rejection.
Rejection Questions   Delete all referral answers for this candidate.
Prospect Pool and Stage Delete the prospect pool and the prospect pool stage for every application associated with this candidate
Prospect Owner  For each of this candidate’s prospect applications, delete the prospect owner.
Prospect Considering for Jobs  Remove all associations between this prospect and jobs.
Prospect Considering for Offices  Remove all associations between this prospect and offices.
Prospect Considering for Departments and Offices Remove all associations between this prospect and departments.
Forms  Delete all candidate responses to forms

 

Activity Feed and Integrations

Data Details
Activity Notes Delete all items in the candidate's Activity Feed that is considered an "Activity" type
Emails Delete records of any email sent to the candidate via Greenhouse
Notes Delete all notes on the candidate
Prospect Touchpoints Delete all touchpoints on the candidate, all the candidate’s applications, and any notes associated with touchpoints.
LinkedIn InNotes Delete record of any LinkedIn Innotes synced to this candidate from LinkedIn.
LinkedIn InMail Delete record of any LinkedIn Inmails synced to this candidate from LinkedIn.
Third-Party Integrations Disconnect the candidate’s profile from the LinkedIn RSC integration