Below is a compiled list of all default emails that can originate from Greenhouse Recruiting and the intended recipient of each email. 

Email Recipients Configurable
User invitations Designated user Yes
Password reset SSO Designated user No
Permission changes (if checkbox selected on Permissions page) Designated user No
Hiring plan permissions change Designated user No
Bulk resume receipt (notification of upload and any potential errors)  User who took action No
Bulk print resume (.pdf of files) User who took action No
Bulk print resume failure User who took action No
Bulk print resume error User who took action No
New candidate added to job  Users added to notification setting for new candidates or new agency submissions No

New referral added to job

Users added to notification setting for new referrals No
New candidate referral receipt User who submitted the referral No
New prospect referral receipt User who submitted the prospect No
Weekly Recruiting Report Users who sign up for the email in Job Setup No
Weekly Recruiting Report (SHED Button) Users who sign up for the email in Job Setup No
Calendar invite failed - there was no invitation attached  User who scheduled the invite No
Calendar invite failed - you are not a member of that org  User who scheduled the invite No
Interview reminder Interviewers on invite No
Daily recruiting email Users who sign up for the email in My Info No
Unknown interviewers User who scheduled the invite No
Interviewers don’t have access to candidate User who scheduled the invite No
Follow-up reminder  All users added to follow-up reminder Partially
Scorecard update User who signs up for the email in Job Setup No
@mention on scorecard User @mentioned Partially
@mention on note User @mentioned Partially
@mention on approval notes User @mentioned Partially
Candidate stage transition Users added to notification setting for stage transitions No
Follower update when candidate moved Users who elected to follow candidate No
Someone submits a take home test but the stage no longer exists Users who created the test No
Take home test, grading request User labeled as the grader on the take home test No
Take home test received Users who sign up for the email in Interview Kit (graders, Recruiter, Coordinator, other users) No
Job advertisement expiration User who created the job ad No
New hire summary Users who are entered in the modal after Offer Marked as Accepted No
Email verification Designated user Yes
Email you sent has bounced (failed to deliver) User who sent the email No
Bulk update of Greenhouse approval flows confirmation User who bulk updated approval flows No
Slack notification failed because Slack disconnected User who set up Slack notification No
Notification that a candidate filled out a form User who sent the candidate the form No
GDPR data to be deleted User designated as GDPR Data Protection Officer No
Notifications that agency user was added to an organization The agency user who has been invited No
Candidate status change (rejected/marked as hired) Agency user who added the candidate No
Candidate stage change Agency user who added the candidate No
Notification to agency user that candidate has changed stage/state Agency user No
Job approval request Users on approval chain No
Job approval rejection Hiring Managers, Recruiters, user who requested approval No
Job approved/opened Hiring Managers, Recruiters, user who requested approval No
Job approved/officially opened (if using 2-stage job approvals) Hiring Managers, Recruiters, user who requested approval No
Offer approval Hiring Managers, Recruiters, user who requested approval No
Job approval, begin recruiting approval, offer approval, offer/job reject The person requesting approval No
Bulk user import User who uploaded bulk import No
Notification that an application was not processed Candidate No
GDPR notification email Candidate whose data was added to Greenhouse Recruiting Yes
Notification of completing a Docusign doc The sender of the Docusign envelope No
Global email address verification Global email address being verified No
After a user exports data to a spreadsheet, if export was successful, emails spreadsheet link User who requested the export No
Exported resumes - success/confirmation User who performed this action No
Exported resumes - failure alert User who performed this action No
Delete exported resumes - success/confirmation User who performed this action No
Delete exported resumes - failure alert User who performed this action No
Workday integration credential failure notification User with Workday permissions No
A notification that the sender of Maildrop is not in Greenhouse The sender of the maildrop (nonuser) No
A notification that the sender of a Maildrop is an agency user (and cannot use Maildrop) The sender of the maildrop (nonuser) No
Maildrop success/confirmation receipt User who performed this action No
Notification that the email address for the candidate sent by Maildrop is no good The sender of the Maildrop No
Notifies a user when a note has been submitted by an agency recruiter The recruiter and coordinator on the job No
Sends an email with the post-candidate experience survey to the candidate Candidate No
Send an email with an attachment of an embedded report User who is set to receive the report Yes
Sends an email with a link to an unembedded report User who is set to receive the report Yes
Report email delivery failed (non-scheduled) User who sent report No
Scheduled report delivery failed User who created scheduled report No
Scheduled report email recipients changed User who created scheduled report No
Candidate availability received User who requested availability No
Webhook failure notification Email address set as webhook error recipient No
Default candidate interview confirmation message Candidate selected Yes
Default candidate availability request message Candidate selected Yes
Default candidate referral receipt User who submitted referral Yes
Default candidate rejection Candidate selected Yes
Default EEOC data request Candidate selected Yes
Default extending offer Candidate selected Yes
Default interviewer invite User/interview invited Yes
Default Job Admin welcome message User invited Yes
Default prospect referral receipt User who submitted prospect Yes
Default scorecard reminder User/interviewer selected to send reminder to Yes
Default Site Admin welcome message User invited Yes
Team email re: candidate packets Users selected Yes
Default candidate auto reply Candidate who replied Yes
Default Event prospect auto reply Prospect who applied via Event app Yes