Permissions: Site Admin

Product tier: Available for all subscription tiers

According to Article 37 of the General Data Protection Regulation (GDPR), any organization who is a data controller or data processor may be required to designate a data protection officer (DPO) as a point of contact for the organization.

In this article:

Assign Data Protection Officer

To assign a Data Protection Officer (DPO) for your organization, select Hi [Your Name] from the top-right of any Greenhouse Recruiting page, and click Account Settings from the drop-down menu.

Your_Name___Account_Settings.png

From the Account Settings page, click Contacts on the left-hand panel. 

Contacts.png

Click Edit beside Data Protection Officer.

Edit_DPO.png

Use the Edit Data Protection Officer dialog box to select a user from the provided dropdown menu.

Note: Only Site Admin users can manage GDPR information as the Data Protection Officer (DPO).

When you have finished, click Save.

Edit_DPO___Save.png

Your selected user will be assigned and saved as your organization's DPO and will be listed on the Contacts page.

DPO_example.png

You can also find your DPO selection under Configure icon Icon_-_Configure.png then select the Privacy & Compliance tab on the left.

Configure___Privacy_and_Compliance.png

Select Configure beside General Data Protection Regulation (GDPR).

Configure_GDPR.png

Your Data Protection Officer (DPO) will be listed at the top of your GDPR settings page.

Data_protection_officer.png

Deactivate user assigned as Data Protection Officer

Before you can deactivate a user who is currently assigned as your organization's Data Protection Officer, you will need to remove that user from the DPO responsibility. 

Deactivate_current_DPO_.png

To reassign your organization's DPO to another user, select Hi [Your Name] from the top-right of any Greenhouse Recruiting page, and click Account Settings from the drop-down menu.

Your_Name___Account_Settings.png

From the Account Settings page, click Contacts from the left-hand panel. Contacts.png

Click Edit beside Data Protection Officer.

DPO_Edit.png

In the Edit Data Protection Officer box, select a different user from the provided dropdown menu. When finished, click Save.

Edit_DPO___Save.png

Your organization's DPO will be reassigned to the new user you have selected.

Once complete, you can deactivate the user account for the former DPO.