Permissions: Site Admin who can create and override job approvals

Product tier: Available for Advanced and Expert subscription tiers

The job approvals feature enables your organization to exercise greater control over when a job is open for candidate recruitment. We offer one-stage and two-stage job approvals to provide your organization with varying degrees of control.

In this article, we'll cover the steps to set up a user with Job Admin permission levels as a default job approver on jobs. Once properly configured, the user can be selected as a job approver for one-stage or two-stage job approval flows.

Enable approval permission on a Job Admin level

Note: Only users with the Site Admin permission level and the user-specific permission 'can edit another user's advanced permissions' can assign the necessary approver permission to a Job Admin level.

Your organization must first create a Job Admin permission level with the Can manage job approvals permission stripe enabled so that it can later be assigned to a user. Alternatively, this permission stripe can be added to one of your preexisting permission levels.

Click the Configure icon on your navigation bar, then select Permission Policies on the left.

Scroll and click See and manage Job Admin levels.

You can create a custom Job Admin level by clicking Add Job Admin Level. Name your level (like Job Admin: Approver), then select Create.

To learn more about customizing job admin levels, visit our guide on permission policies here.

Or, you can edit an existing Job Admin level.

Once you've identified the Job Admin level you wish to use, enable the following permission stripe underneath the column for the Job Admin level:

  • Can view and edit private job fields and approve/request approval on jobs

Assign Job Admin level to a user

Note: Only users with the Site Admin permission level and the user-specific permission 'can edit another user's advanced permissions' can assign the necessary approver permission to a Job Admin.

With the permission stripe enabled for a Job Admin level, we can assign the level to a user.

Navigate to Configure > Users and select a specific user from the list.

Navigate to the Permissions section. If the user is not yet a Job Admin, click Edit to change their permission level.

When finished, click Add underneath Job-Based Permissions.

To make someone the default approver for jobs, you'll need to make sure they have future access to the correct offices and departments.

Using the first panel of the new page, select the offices and / or departments the person will need to access in order to approve jobs.

Next, scroll to the Future Jobs section and click the Edit icon .

Choose the adjusted Job Admin level edited in the earlier step from the dropdown.

When finished, click Save.

This person will now have the ability to approve jobs for in the offices and / or departments that you chose.

Set a user as the default approver on jobs (example)

Now you're ready to add the user as a default job approver.

There are a variety of ways your organization can configure its approval workflow. For more information on different approval steps and flows, check out these articles:

Below we'll cover how to add the newly created job approver to a one-stage approval flow for a specific office.

Navigate to Configure > Approvals and click Add Approval by office / department.

Select the office and / or department for the new default job approver and click Create.

Click Add Approval Step in the Job Approvals panel.

Click Add and select the user who will be the default job approver.

When finished, click Save.

This person will be set as the default job approver for the specified office and / or department.