The employee import tool allows you to streamline the process of uploading your employee's details into Greenhouse Onboarding so you can start building your onboarding process faster.
Upload an employee list
The employee import tool can be found at the bottom of the Settings page. (Settings > Imports > Employees)
Click New Import at the top of the page.
Follow the instructions on the page to use the linked .csv template to add your employee details to Greenhouse Onboarding.
Note: Start dates must use the YYYY-MM-DD format, such as 2026-08-05. Dates in any other format cause the import to fail.
Spreadsheet editors often reformat date columns automatically. Set the column format to Text before you enter dates so your entries are preserved.
When you're finished, the import will display any errors that were encountered during the import. You can either fix these errors manually by updating the individual employee records, or by repeating the import process with a corrected template.
A complete list of previous uploads or attached errors is located on the Employee Imports page.