Greenhouse Onboarding's ADP Workforce Now integration provides a one-way sync and allows your organization to collect new hire information in Greenhouse Onboarding, then provision employee accounts in ADP.
Click here for more information on features related to the Greenhouse Onboarding/ADP Workforce Now integration.
Note
- The integration only syncs with the HR + Payroll System template in ADP and must be enabled
- Due to required fields such as SSN, only US-based new hires can be synced to ADP
- The integration doesn't support the transfer of documents, emergency contacts, managers, or other custom fields
- The integration syncs active new hires only (versus pending hires) and as such, doesn't support ADP onboarding, E-verify, and electronic I-9s
- A default State Worked In is required for all new hires added to ADP. This can be updated any time from their employee profile
Step 1: Request ADP integration
Navigate to the Greenhouse Onboarding to ADP Workforce Now integration page in the ADP Marketplace.
Click Buy Now.
Step 2: Provide consent in ADP
- Login (located in the top right corner of the page) with your ADP User ID associated with the Marketplace subscription
- Click the blue Manage icon on the right side of the page and choose Allow
- Confirm that Greenhouse Onboarding is listed under Allowed Consents once the page refreshes
Step 3: Forward ADP company code to Greenhouse Onboarding
To find your organization's ADP company code, navigate to an employee's profile in ADP and copy the company code. You can also receive the company code from your ADP Client representative.
Once the code is retrieved, provide it to your Greenhouse Onboarding representative.
Step 4: Confirm ADP HR + Payroll (System) template is active
From your ADP account, navigate to Setup > Template Management > Hire/Rehire.
Locate your organization's HR + Payroll (System) template from the list.
Confirm that Yes is selected under the Activate? column for this template.
Step 5: Confirm file numbers are automatically created in ADP
From your organization's ADP account, navigate to Setup Tools > System Options > Payroll Standard Options.
On the Standard Options page, add a checkmark to the Auto-assign Next File # on New Hires box.
Step 6: Confirm defaults are set for State Worked In and SUI / SDI State fields
Note: This step must be completed for every company code your organization has in ADP.
From your organization's ADP account navigate to Setup > Payroll Company Options.
Select an option for State Worked In and SUI / SDI State.
Your organization can modify this default information for individual employees from their ADP profile once they are added to ADP.
Step 7: Export and send ADP information to Greenhouse Onboarding
In order to complete the integration setup, export the following options from ADP and send them to your Greenhouse Onboarding representative:
- Benefits Eligibility
- Business Unit
- Company Code
- Department
- Work Category
- File Number
- Location
- Title
Click here for more details on how to export this information from ADP.
Additional resources
Visit our frequently asked questions for more information.