Greenhouse Onboarding's ADP Workforce Now Integration, provides a two-way sync between the platforms and allows your organization to collect New Hire information in Greenhouse Onboarding and then provision employee accounts in ADP.
In this article, we will cover the necessary steps to take in ADP in order to prepare your account for the integration. Click here for more information on features related to the Greenhouse Onboarding/ADP Workforce Now integration.
Note: In order to better service your needs, please fill out the short survey about the integration here.
- Request ADP Integration
- Export and Send ADP Information to Greenhouse Onboarding Representative
- Forward ADP Company Code to Greenhouse Onboarding Representative
- Confirm ADP HR + Payroll (System) Template is Active
- Confirm File Numbers Are Automatically Created in ADP
- Confirm Defaults Set for State Worked In and SUI/SDI State Fields
Once every step above is complete, notify your Greenhouse Onboarding representative.
Request ADP Integration
To start, navigate to the Greenhouse Onboarding to ADP Workforce Now integration page in the ADP Marketplace.
Click Buy Now.
Note: You will not be required to purchase any additional services or enter any payment information when performing this integration request via the Buy Now flow in ADP.
Provide Consent in ADP
- Click on the blue Manage icon on the right side of the page and choose "Allow".
- Confirm that the Greenhouse Onboarding app is listed under "Allowed Consents" once the page refreshes.
Export and Send ADP Information to Greenhouse Onboarding Representative
Once you have requested the integration through the ADP Marketplace, you will need to export the following options from ADP and send it to Greenhouse Onboarding representative:
| Department | Location | Business Unit |
| Marital Status | Gender | Ethnicity |
| Worker Category | Title |
For more details on how to export this information from ADP, click here.
Forward ADP Company Code to Greenhouse Onboarding Representative
You can find your organization's ADP company code by navigating to an employee's profile or by reaching out to your ADP Client Rep.
Confirm ADP HR + Payroll (System) Template is Active
After the ADP information and your organization's company code is sent to your Greenhouse Onboarding representative, navigate to your ADP account.
Navigate to Setup > Template Management > Hire/Rehire.
From the subsequent list of templates, locate your organization's HR + Payroll (System) template. Confirm that Yes is selected under the Activate? column for this template.
Confirm File Numbers Are Automatically Created in ADP
From your organization's ADP account, navigate to Setup > Tools > System Options > Payroll > Standard Options.
On the Standard Options page, click the box next to Auto-assign Next File # on New Hires so a check is in the box.
Confirm Defaults Set for State Worked In and SUI/SDI State Fields
Note: Your organization can adjust this default on an employee's profile in ADP once they are added to ADP.
From your organization's ADP account navigate to Setup > Payroll > Company Options.
Select an option for State Worked In and SUI/SDI State, respectively.
