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Sync data using ADP Workforce Now validation tables

Permissions: Owners

Product tier: Available for the Greenhouse Onboarding subscription tier

Once you've enabled the ADP Workforce Now integration with Greenhouse Onboarding, you can transfer specific employee fields across both systems.

Use this article to sync your Greenhouse Onboarding fields successfully to ADP Workforce Now.

In this article

Step 1: Preparation

To prepare for the sync, your Greenhouse Onboarding Customer Success Manager (CSM) needs to map your organization's Greenhouse Onboarding fields and selection options to ADP Workforce Now.

The following fields are available to sync from Greenhouse Onboarding to ADP using validation tables:

  • Department
  • Location
  • Business unit
  • Marital status
  • Gender
  • Ethnicity
  • Worker category
  • Title
Note: This article covers only the employee fields that can be synced using validation tables. Review our FAQ for a full list of employee information that can be transferred using the integration.

Contact your CSM with a list of fields you'd like to sync. They'll begin the mapping process between Greenhouse Onboarding and ADP.

While your CSM performs the mapping process, follow the steps below to export the validation tables in ADP.

Step 2: Retrieve your ADP validation tables (ADP values)

ADP values are stored in ADP validation tables. To download the validation table, navigate to your ADP Workforce Now account and click Setup from the navigation bar.

Click Validation Tables under Tools.

From the Validation Tables page, select the validation table you'd like to download.

Click Download to save the validation table to your computer.

Next, open the downloaded validation table.

Locate the ADP value and selection option in the Code and Description columns. 

Repeat this process for every field that will be synced between Greenhouse Onboarding and ADP Workforce Now.

Once you're done, send the validation table(s) to your CSM so they can complete the mapping process in Greenhouse Onboarding.

Update field selection options in Greenhouse Onboarding

A field's selection options are assigned an ADP value. This is an external ID provided by ADP Workforce Note.

Using the downloaded validation tables from ADP Workforce Now, your organization can manually assign each ADP value to a field's selection option in Greenhouse Onboarding.

Note: This step is for customers who have already completed setup and need to edit an existing selection option. Any updates to Display Name and ADP Value must be updated manually in a current employee's profile.

To update an existing field's ADP values, navigate to Settings > Company Info > Fields.

Select a field from the list that will be synced with ADP Workforce Now.

Fields page in Greenhouse Onboarding Settings with Department field highlighted

Scroll to Selection Options.

Double-click the ADP Value field you want to update. Then use your validation table from ADP to input the unique ADP Value.

Tip: Copy and paste the Description column from the validation table into the Display Name column in Greenhouse Onboarding. Similarly, copy and paste the Code column from the validation table into the ADP Value column in Greenhouse Onboarding.

Click Save when you're done.

The field and its selection options are now synced between Greenhouse Onboarding and ADP Workforce Now. Repeat as needed for other fields.