Permissions: Coordinator and Owner

Product tier: Available for Greenhouse Welcome and Greenhouse Onboarding subscription tiers.

Greenhouse Onboarding's Field report allows your organization to aggregate and report on any field in your account. 

Example: Your organization hosts a company-sponsored lunch for every cohort of new hires. With this lunch in mind, you have created custom fields to capture allergy and dietary restrictions for all new hires. Generate a field report to aggregate this information before placing a catering order.

Create new Field report

To create a new field report, click Reports from the navigation bar. Then, click Create New

Screenshot  of  the  create  new  button.

You will be able to provide a unique name for the report when you save the field report.

Add/remove columns within Field report

Note: You can add any custom field to a field report. However, your ability to see individual entries for each custom field will depend on your field permissions. If you don't have permission to view a field, entries for that column will appear blank. Additionally, you can view individual entries for this field via the report if you have permission to view a masked field

To add a column to a field report, click the Columns dropdown menu. Select one or more fields from the subsequent list.

When finished, click Apply.

Screenshot  of  the  coloums  dropdown  menu.

Note: The Other Criteria option cannot be added to the report as a column.

To remove a field from the report, click the Columns dropdown menu. Click the X to the right of any field currently included in the report to remove the field. Click Apply when finished.

Screenshot  of  the  X  icon  to  remove  a  column.

Add/remove filters within Field report

 To filter a field report, click the Filters menu and select Add Filter from the dropdown menu.

Screenshot  of  the  add  filter  button.

Use the fields to select the filter criteria. You can apply more than one filter to a field report by clicking Add Filter again. 

Note: Filtering the report by a field not currently included in the filter will automatically add the field to the report. 

Click Apply when finished.

To remove a filter from the report, click the Filters dropdown menu. Click the X to the right of any filter applied to the report to remove the filter. Click Apply when finished.

Screenshot  of  the  X  button  to  remove  a  filter.

Reorganize Field report

To reorganize columns in the report, simply click any column header to highlight the column.

Next, drag and drop the column to the desired position in the report.  

Save Field report

Once you finished (re)configuring your field report, click Save Changes to save any edits.

Note: If you are creating a brand new field report, you will be prompted to name the report. Click Save Report As and name the report. 

Screenshot of the save changes button.

If you navigate away from the field report page without saving edits, you will be notified that you have unsaved edits and they will be lost if you proceed. 

Email/download Field report 

Note: Field reports can only be emailed and downloaded by the user who executed the action in Greenhouse Onboarding.   

Click Reports from the navigation bar and navigate to a specific field report in the Field Reports panel.

Click the ellipsis icon inline with the field report name. Then, select Email CSV from the dropdown menu. 

Screenshot of the email CSV button from the ellipses dropdown.

Field reports can also be emailed directly from within the Field Report by clicking the ellipsis icon and selecting Email CSV from the dropdown menu.

Screenshot of the ellipses icon.

An email is generated and delivered to the executor of the action. The email will contain a link the user can click to download the CSV onto their computer. 

Note: This link redirects you to Greenhouse Onboarding where we confirm your login credentials.  

View existing Field reports

Note: Field reports can be accessed by Owners and Coordinators. If a Coordinator role has limited access to certain custom fields, users with that role can view the report as a whole but will have the restricted custom fields redacted from their view. 

The Field Reports panel on the Reports page displays the five most recently edited field reports. To view the complete list of saved field reports, click View Saved Reports.

Screenshot of the view saved reports button.

From the Reports page, click the name of any report to view.