How much interviewing are you actually doing as a company? Are those interviews helping to move candidates further through your pipeline? The Interviewing Activity Per Job report enables your organization to answer these types of questions across all jobs. The report is divided across the following columns:
- Candidates Entered - shows how many candidates were moved into a particular stage in a given period. It could contain duplicates if you moved one candidate into a stage on two different jobs. Candidates who bypass a stage will not be tallied for that stage. For example, if a candidate was moved directly from Application Review to the Face-to-Face interview, all in between stages will not record that candidate in their tallies.
- Candidates Exited - shows how many candidates were moved out of a particular stage in a given period, including rejections. It could contain duplicates if you moved one candidates out of a stage on two different jobs.
- Candidates Rejected - shows how many applications were rejected from a particular stage in a given period. It could contain duplicates if you rejected one candidate from two different jobs.
- Interviews Created - number of interviews that were created and sent to interviewers in a particular period. Meant to show how much scheduling is being done, this column ignores the date the interview takes place and only looks at when it was initially set up.
- Number of Interviews - number of interviews that happened or are set to take place in a given period. Meant to show how many interviews actually took place, this column ignores the interview creation date and only looks at when it was scheduled to occur.
- Candidates Interviewing - number of candidates with any interviews scheduled for a given period. One candidate could have four interviews as part of a face-to-face stage, but this column will only count one distinct person for all of those interviews. It could contain duplicates if you scheduled one candidate on two different jobs.
- Scorecards Submitted - total number of scorecards submitted by all of your users in a given period. Assuming one is filled out for every interview that takes place, this will give you an idea of how many total interactions your staff has had with candidates.
- Candidates Rated - number of candidates with any scorecards submitted for them in a given period. One candidate could have four scorecards as part of a group interview stage, but this column will only count one distinct person for all of those scorecards. It could contain duplicates if you submitted scorecards for one candidate on two different jobs.
- Tests Sent - total number of unique take home tests sent to candidates. Re-sending a test does not impact this number
- Tests Submitted - number of completed take home tests received. A test sent in a previous time period may be completed in a later period.
One of the best metrics you can glean from this report is whether you are effectively using your interviewers' precious time. If scheduled interviews and scorecards submitted are relatively high, but you are mostly rejecting candidates, you might be spending too many hours interviewing people who are not a good fit. In this case, more vetting early on could eliminate candidates who would never pass your more resource-expensive face-to-face stage anyway.
The Interviewing Activity per Job report can be filtered by Department and Office (located right next to your company name), as well as Job, Stage, Recruiter, and Activity Date, which will filter each column uniquely based on the date the activity occurred. You can also change the view to Job/Stage/Department, and you're able to remove App Review and Hiring Manager review stages from the report by clicking Exclude Application Review.
Note: Filtering by Recruiter does not show you that recruiter's actions, it only shows you candidates who have that user listed as their Recruiter.