Interviewing activity per job report

Permissions: Job Admin and above

Product tier: Available for all subscription tiers

How much interviewing are you actually doing as a company? Are those interviews helping to move candidates further through your pipeline? The interviewing activity per job report enables your organization to answer these types of questions across all jobs.

One of the best metrics you can glean from this report is whether you are effectively using your interviewers' precious time. If scheduled interviews and scorecards submitted are relatively high, but you are mostly rejecting candidates, you might be spending too many hours interviewing people who are not a good fit. In this case, more vetting early on could eliminate candidates who would never pass your more resource-expensive face-to-face stage anyway.

Interviewing activity per job report

To create an interviewing activity per job report, click Reports on your navigation bar.

Screenshot of Reports button

Click Essential Reports on the left.

Screenshot of Essential Reports button

Scroll to the Stay on top of Current Recruiting Activity section and click Interviewing Activity.

Screenshot of interviewing activity report button

The interviewing activity per job report will generate.

Screenshot of an example interviewing activity report

The report includes data in the following columns:

Column Description
Candidates entered

Shows how many candidates were moved into a particular stage in a given period. It could contain duplicates if you moved one candidate into a stage on two different jobs. Candidates who bypass a stage will not be tallied for that stage. For example, if a candidate was moved directly from application review to the face-to-face interview, all the stages between will not record that candidate in their tallies.

Note: This column only appears on the report when using Filters and more to sort rows by stage or milestone.

Candidates exited

Shows how many candidates were moved out of a particular stage in a given period, including rejections. It could contain duplicates if you moved one candidate out of a stage on two different jobs.

Note: This column only appears on the report when using Filters and more to sort rows by stage or milestone.

Candidates rejected Shows how many applications were rejected from a particular stage in a given period. It could contain duplicates if you rejected one candidate from two different jobs.
Interviews created The number of interviews that were created and sent to interviewers in a particular period. Meant to show how much scheduling is being done, this column ignores the date the interview takes place and only looks at when it was initially set up.
Number of interviews The number of interviews that happened or are set to take place in a given period. Meant to show how many interviews actually took place, this column ignores the interview creation date and only looks at when it was scheduled to occur.
Candidates interviewing The number of candidates with any interviews scheduled for a given period. One candidate could have four interviews as part of a face-to-face stage, but this column will only count one distinct person for all of those interviews. It could contain duplicates if you scheduled one candidate on two different jobs.
Scorecards submitted The total number of scorecards submitted by all of your users in a given period. Assuming one is filled out for every interview that takes place, this will give you an idea of how many total interactions your staff has had with candidates.
Candidates rated The number of candidates with any scorecards submitted for them in a given period. One candidate could have four scorecards as part of a group interview stage, but this column will only count one distinct person for all of those scorecards. It could contain duplicates if you submitted scorecards for one candidate on two different jobs.
Tests sent The total number of unique take home tests sent to candidates. Re-sending a test does not impact this number
Tests submitted The number of completed take home tests received. A test sent in a previous time period may be completed in a later period.

Interviewing activity per job report filters

Click Filters and more to apply filters to further refine your report.

Filters and more button on an example interviewing activity per job report

The interviewing activity per job report can be filtered by the following:

  • Job
  • Job status
  • Department
  • Office
  • User
  • Hiring team role
  • Custom job field
  • Activity date
  • Recruiter
  • Stage
  • Exclude Application Review stage

Note: By default, the activity date for the report is set to the current year.

You can organize rows on the report by job, recruiter, source, or department

Note: Filtering by recruiter doesn't show you that recruiter's actions; it only shows you candidates who have that user listed as their recruiter.

Interviewing activity per job report visualization

The interviewing activity per job report will visualize the number of activities per job.

The visualization presents a bar chart with each job displayed on the y-axis and the total number of activities displayed on the x-axis.

Screenshot of interviewing activity per job report visualization

You can hover over each point in the visualization for additional details.

Screenshot of interviewing activity per job report visualization details

Since the visualization displays data from your report, changes made to the report via Filters and more like adjusting the date filters or the jobs selected will impact the visualization.