How do I set up or edit my email signature?

Tired of typing in your contact information in every candidate email? Set up an email signature and use the {{My_Signature}} token to automate things!

To start, click Hi, [Name] at the top of your Greenhouse page, then select My Info

On the next page, choose Edit to adjust your personal information. The Email Signature box supports rich-text editing, so you can add bullet points, links, alignment changes, and even photos (as long as they're hosted somewhere online).

After you've perfected your signature, head over to Configure->Email Templates to add it via the {{MY_SIGNATURE}} token. You'll need to manually add the token into any template where you want it to appear.

When you're ready to reach out to candidates, select the correct template and check out your snazzy new signature! 

Have more questions? Submit a request


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    Stephanie Sibley

    Can you add pictures or links to your email signature?

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    Jeffrey Swartwout

    Hi Stephanie,

    Yes! If you're looking at the "email signature" box in your "my info" page, click on the second to most right icon to add a picture. Please note that the image will need to be hosted online somewhere as you'll need a url.

    For links, simply copy/paste them into the body.

    If you'd like some assistance in doing all this I recommend reaching out to our support team at or through live chat.


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    Jacintha Vermeersch


    How can I integrate a signature if I'm writing an E-Mail spontaneously. So without using a template?

    Thank you in advance.


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    Naomi Crosbie-Iwasaki

    I tried using the {{MY_SIGNATURE}} in a free-hand email and it appears to have just sent the brackets and text, not my signature. I have set this up under "My Info". Can you advise?

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    Jess Bertubin

    Hi Naomi,

    The {{MY_SIGNATURE}} token will only work when you select an email template in which this token has been entered; it will not work if you type {{MY_SIGNATURE}} into a free-hand email.

    If you would like any further clarification or have a specific instance in which the above occurring, please send along any screenshots, etc. to and we'll be happy to assist!


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    Rebecca O'Connor

    It would be great if we would incorporate the {{MY_SIGNATURE}} token in non-templated emails in Greenhouse.

    It's a small consistency which would promote employer branding within emails and ensure that the coms remain professional looking.

    Could this be a quick fix that could be looked at?

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    Olivia Hirsch

    Hi Rebecca,

    Thanks for writing in!

    I will be sure to share this feedback with our product team! You can always follow our Product Roadmap on our Community to see what we are working on next:

    Thank you!