Is there a way for Interviewers to see notes on candidates?

Yes, but only if the user who added the note actively marked the note as Public.  Otherwise, notes are always private and can only be viewed by users with Job Admin or Site Admin permissions.

Here's what you need to know about adding Public notes:

On the candidate's profile page, there is a Mark Public option under Make a Note.

Notes that are marked as Public can be viewed on the Activity Feed by any user who has permission to view the candidate.

The visibility of existing notes can be updated via the Activity Feed by clicking Edit, and then putting a check in the box next to Mark Public or removing the check from the box.

It is also possible to add Public notes via a special field on scorecards:

Public notes added via scorecards are also visible via the Activity Feed and can also be updated:

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Comments

  • Avatar
    Shayla Bunch

    Hi, it no longer says "Make Public" it now says "Make Visible to Interviewers", where can they find this note and when is someone designated as an interviewer? Is it everyone on the interview plan, or only the people who are scheduled?

  • Avatar
    Mary Kathleen Morelli

    Hello Shayla,

    Thank you for reaching out about this! These notes that have been made public can be accessed by Interviewers within the candidate's Activity Feed. When we refer to Interviewers here, we're specifically referencing those users whose User Permissions have designated them as "Interviewers". If you'd like to learn more about what these user permissions mean, you can consult the Permission Grid here: https://greenhouse.zendesk.com/hc/en-us/articles/204949639.

    All the best,
    Mary

  • Avatar
    Scott Bean

    "Make Public" is disconcerting.

  • Avatar
    Olivia Hirsch

    Hi Scott,

    Thanks for writing in!

    I'm happy to submit any feedback you have to our product team! You can also reach out team directly at support@greenhouse.io.

    Let us know if you have any additional questions!

    Thanks,
    Olivia

  • Avatar
    Kristen Hayward

    Is there a way to put public notes on the scorecards? This would help a lot when setting context, answering common FAQs, etc.

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