Candidate notes allow users on a job to aggregate comments and notes about a particular candidate directly on the candidate's profile. In this article, we will cover the following for candidate notes that are visible to users assigned as Interviewers, and/or users with Job Admin permission levels or above:

Note: Click the following links for more information on how to create a candidate note visible to only users with Job Admin permission levels or above on the job or a private candidate note.


Create Candidate Note Visible to Interviewers

When properly created, candidate notes can be created and viewed by a user with Interviewer permissions, Job Admin permission level, or Site Admin permission level.

To create a new candidate note visible to Interviewers, navigate to the Make a Note panel on the right-hand side of a candidate's profile.


Input the details of the candidate note in the provided field and select the checkbox for Visible to Interviewers.

Click Save when finished.


The candidate note will be added to the candidate's profile and can be viewed by Interviewers and users with Job Admin permission levels or above on the job.



@mentions in Candidate Note Visible to Interviewers

The @mentions feature is a notification system that allows users to easily include and notify other Greenhouse Recruiting users when recording notes on a candidate's profile. To include an @mention notification in a candidate note, type the "@" sign while writing the note and select a user from the subsequent dropdown menu.


Any user mentioned will receive an emailed copy of this note.


Candidate Note Visible to Interviewers and the Activity Feed

Candidate notes are accessible via the candidate's Activity Feed by any Interviewer and/or user with Job Admin permission level or above on the job. Candidate notes that are visible to any user assigned to the job will be denoted with (Public).


Note: Candidate notes can be accessed by any user, regardless of their permissions in Greenhouse Recruiting, via the Harvest API with a GET: Retrieve Activity Feed request. The API key used to retrieve this data must have permissions on the Activity Feed object.