How do I add a new agency?

Users with Site Admin permissions can add new external recruiting agencies to Greenhouse.  Adding agencies to Greenhouse enables you to track them as a Source.  You can also invite individual recruiters from the agency to submit candidates through the agency portal in Greenhouse.  The individual recruiters will be tracked as Referrers

To add a new agency:

  • Click the Sourcing tab
  • Click Agencies
  • Click Add Agency
  • Enter the name of the agency, and then click Create Agency


To invite the agency to submit candidates through Greenhouse, you'll need to add an individual agency recruiter.  Click here for the steps to add a new agency recruiter.

Once you've added an agency, you will be able to select it as the Source of existing candidates.







Keywords: Sourcing, Agencies, Agency, sourcing/stats, /sourcing/stats 


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  • Avatar
    ursula cassidy

    It would be nice if we could add the details of the agency contract for example: 20% charge on base salary payable 30 days from hire... and also a place to store the signed agency contract

  • Avatar
    Jeffrey Swartwout

    Hi Ursula,

    Thank you for your feedback! I'm going to submit your idea to the product team and I'll let you know their response next week.


  • Avatar
    Mike Bearden

    Is it possible to manage agency contracts through Greenhouse? For example, it would be helpful to send a standard fee agreement to agency partners via Docusign similar to how offer templates are used for candidates. Thank you!

  • Avatar
    Jess Bertubin

    Hi Mike,

    Thanks for writing in!

    The goal of the Agency Portal is to allow agencies to easily submit candidates for jobs.

    Currently, we're not adding functionality to manage agency contracts as that is more in the realm of vendor management. However, if this changes in the future, the best way to keep tabs on this will be within the Product Roadmap forum in the Greenhouse Community:

    Feel free to reach out if you have any further questions on this!


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