I use Mixmax. What does the integration look like? How do I enable it?

Mixmax integrates with  Greenhouse recruiting system. Please contact Mixmax Sales to request access to this integration.

What you can do

  • Sync all your email to Greenhouse (including messages sent on mobile!)
  • Sync all your meetings to Greenhouse
  • Send a prospect an email when they apply
  • Remove a candidate from a Mixmax Sequence when they are hired / not hired
  • Send an congratulatory email to a candidate that is hired
  • Send yourself and SMS notification on changes to applications that you're hiring

These features are enabled in Mixmax Rules.

Required Setup

The following steps explain how to get your Greenhouse API key, which is required to connect Mixmax to Greenhouse. The following steps apply only if you are a Greenhouse administrator. If you are NOT an administrator in Greenhouse, ask your Greenhouse administrator for the API key and skip to step 6 below.

  1. Open Greenhouse, click the Configure tab, click Dev Center, and click API Credential Management.
  2. Click Create New API Key 
  3. Type anything for the description and under type, select Harvest
  4. Under Manage API Key Permissions, click Select all, and then click Update. ***Please note that by selecting all, you are providing Mixmax with access to all of your Greenhouse data. 
  5. Copy your API key here 
  6. Open Mixmax Settings - Integrations, find Greenhouse, click Connect, and paste your API key from above.                                    

That's it - you're all set! See examples below for how to configure Greenhouse integrations in Mixmax.

Example: syncing emails to Greenhouse

This explains how to set up Greenhouse so whenever you send an email, it will add a note to the candidate in Greenhouse.

  1. Open Mixmax Rules and click New Rule.
  2. Enter anything for the title.
  3. Under When, select I send an email. Under Then, select Sync to Greenhouse.

Mixmax will now post a note to the candidates's Activity Feed when you send the candidate an email (on your mobile phone too!):

Tip: If you'd like to also sync incoming emails, you can set up a similar rule for "I received an email" (under When).

Example: syncing meetings to Greenhouse candidates

  1. Open Mixmax Rules and click New Rule.
  2. Enter anything for the title.
  3. Under When, select a meeting is confirmed. Under Then, select Sync to Greenhouse.

Mixmax will now post a note to the candidates's Activity Feed when a meeting is scheduled:

Example: Removing candidates from Mixmax Sequences when they're hired

  1. Open Mixmax Rules and click New Rule.
  2. Enter anything for the title.
  3. Under When, select Greenhouse: when a candidate has been hired. Follow the additional instructions to set up the Greenhouse webhook. Stuck? Email us for help.
  4. Under Then, select Remove them from a sequence

 

Demo video

For more on the integration, please view this video:

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