Permissions: Job Admin or above

Product tier: Available for Advanced and Expert subscription tiers

Greenhouse Recruiting allows your organization to schedule a recurring report that will be automatically emailed to specified users at a regular cadence.

Scheduled reports include the report data in the message body, as well as an Excel download of the data attached to the email.

Note: A custom report must be saved before a recurring email can be configured and scheduled. 

Set up a schedule

Find and open the report you want to schedule. (Reports > select report on the list)

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Click the Schedule icon in the upper right-hand corner.

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Configure the report details for the scheduled report, including the name, recipients, email subject, and any email text. 

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Define your schedule at the bottom of the page by selecting the frequency and timing for the delivery. These options will change based on if your schedule is occurring Weekly or Monthly.

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Click Save Schedule

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Receiving a scheduled report

The selected users will receive an email of the report on the selected days at the time you selected when setting up the report. The email body will include a view of your message text and report data. An Excel file will also be attached to the email containing the contents of the report. 

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Users may see a slightly different report based on their permission. See the next section for more information.

Sending a report to a user who doesn't have permission to view the report

When you email a report to another user, Greenhouse Recruiting will first check the recipient's permissions to see if they are allowed to access the report. If the specified user cannot access data in the report (i.e. private candidate data) the report will not be sent.

Recipients may see a slightly different version than the original scheduled report since Greenhouse Recruiting mirrors the recipient's permissions before delivering the email. If a recipient does not have access to a particular job in the report, that information will be redacted.